Database Cleanup Assistant - Legal Records Specialist - New

Department:          The Mary Baker Eddy Library     SUMMARY:

The Database Clean Up Assistant reviews all legacy “‘work in progress’ database records” documents in the M-Files enterprise content management system to ensure the proper description, classification, and management of legacy business records and the destruction of redundant, obsolete, and trivial documents. This is a project-based, full-time position, expected to last no more than two years.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Implements workflows for addressing legacy data and improves them as needed
• Evaluates documents against established retention schedules to determine whether they are official business records
• Prepares obsolete documents for destruction in accordance with retention policy and established procedures
• Reclassifies and redescribes business records as needed to ensure their proper management and future accessibility
• Documents decision-making processes to ensure consistency
• Regularly communicates with record owners about progress and any roadblocks

STAFF MANAGEMENT AND JOB CONTACTS

Reporting Relationships

Supervisor:      Manager of Records Management & Special Collections

Supervises:      N/A

Regular Contacts: MBEL employees, particularly in Records Management, Special Collections, and Research; system administrators in the Office of the Chief Information Officer. This position will work closely on a daily basis with employees from the Office of the General Counsel. 

JOB REQUIREMENTS

Education/Experience

• 2–3 years of experience in records management work or office administration required
• Legal office experience or paralegal training required
• Records management certification, master’s degree in library science, or equivalent work experience preferred

Knowledge/Skills

• Understanding of  records management principles, practices, and standards, and how to implement them
• Strong attention to detail
• Excellent analytical and organizational skills
• Ability to work well autonomously, taking responsibility for goals, deliverables, and results
• Effective oral and written communication skills, including an ability to adapt to different communication styles
• Demonstrated ability to ask questions that clarify assignments, scope projects, and ensure a comprehensive understanding of goals
• Trustworthiness and reliability in handling confidential and sensitive information

Technology Skills

• Ability to quickly learn unfamiliar computer systems and database software required
• Familiarity with Microsoft Office suite and Google Drive required
• Familiarity with content management systems/databases preferred

Work Environment

This position works in the Boston office with an opportunity for a hybrid work schedule.

Engagement with Christian Science

The First Church of Christ, Scientist, welcomes all candidates, including Christian Scientists.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.