Secretary, Legal

Provide legal secretarial and administrative support to one or more North Slope Borough attorneys.

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification.  Shown are duties intended to provide a representative summary of   the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Prepare and file legal documents and general correspondence including briefs, contracts or court papers

• Ensure accuracy and expediting of processed documents and correspondence.

• Maintain general and legal filing systems, both current and archived. Update and track a variety of electronic and paper files, records, reports, and related documents; maintain file integrity and confidentiality by monitoring and assuring compliance to Department policies and procedures; assure the accuracy of the electronic and paper filing systems.

• Conduct research for attorneys and staff by using a variety of paper, electronic, and online tools and databases.

• Serve as a liaison between agencies, programs, and departments.

• Maintain absolute confidentiality of work-related issues, personnel records and Borough information.

• Maintain general and legal filing systems both electronically and physically.

• Interview callers and makes appropriate referrals.

• Maintain and update law library.

• Handle routine mail and distribution within the office.

• Coordinates and schedules travel arrangements, meetings and appointments as requested.

• Prepare and assemble reports; may prepare timesheets for employees and keep daily records of attendance; processes documents and maintains department document logs as required.

• Prepare, track, and process a variety of NSB forms for accounting, inventory and personnel related purposes.

• Perform other duties as assigned.

• Knowledge of North Slope Borough organization, operations, policies and procedures.

• Skill in using computers and a variety of software applications.

• An understanding of organizing documents electronically.

• Skill in a legal environment.

• Skill in drafting and completing accurate reports, technical documents and correspondence.

• Skill in researching, through the utilization of various papers, electronic and online tools.

• High school graduate or G.E.D/or, a combination of 12 years of education and related work experience.

• Two years of secretarial or clerical work experience;

• Two years of work experience with a PC using common software applications;

• Ability to obtain a valid Alaska Driver’s license that meets North Slope Borough insurance criteria within the six-month probationary period.

• Ability to pass through personal-history investigation of the person to determine character traits and habits indicative of moral character.
 

THE NORTH SLOPE BOROUGH IS AN ALCOHOL AND DRUG FREE WORKPLACE.

This Job Description reflects North Slope Borough's best effort to describe the essential functions and qualifications of the job described.  It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job.  This document is not intended to exclude an opportunity  for modifications consistent with providing reasonable accommodation.  This is not intended to be a contract.