RFP Assistant

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position may be based in the Firm's Global Operations Center in Tampa, Florida, or in our Dallas office.

Description:

We are seeking an RFP Assistant to join our team. The RFP Assistant will be responsible for assisting with major firm wide business development efforts such as Requests for Proposals (RFPs), preparing first draft documents, tracking deadlines and responses; and maintaining the RFP database.

Key Responsibilities Include:

• Assist the RFP Manager and the RFP Coordinator in preparing responses to RFPs in a detailed, thorough, and timely manner.
• Read the RFPs carefully.
• Set up the shell response documents.
• Provide content, with direction.
• Prepare required forms, with direction.
• Revise response documents as needed in a deadline driven environment.
• Proofread the document.
• Oversee proper production/delivery of the final documents.
• Track RFP deadlines and results.
• Assist in maintaining, tracking and archiving processes.
• Collect the RFPs and the final versions of the responses.
• Post the final RFP documents to the RFP / Proposal system in a timely manner.
• Alert Manager/Coordinator if technical issues arise re: RFP / Proposal system, shipping difficulties or submission web portal errors.
• Learn to sort documents and locate specific RFPs quickly.
• Locate and provide copies of the RFPs upon request.
• Maintain the tracking system for RFPs.
• Assist the RFP Manager and the RFP Coordinator in compiling and maintaining a working database of information about the firm to be used in the preparation of RFPs including:
  • Biographies
  • Practice descriptions
  • Transactions lists 
• Special projects and additional duties as assigned.

Qualifications:

• 2 - 4 years of experience, preferably in the professional services sector.
• Seriously focused, detailed oriented, results driven, ability to work under pressure.
• Excellent organizational and interpersonal skills.
• Strong client-service orientation.
• Ability to work independently and in a team environment.
• Computer savvy and highly proficient with Microsoft Office suite.

Minimum Education:

• Bachelor's Degree – Journalism, Communications, or English preferred.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact ApplicantAccommodations@hklaw.com.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.