Legal Processing Clerk (Deputy Court Clerk I/II)

Superior Court of California, County of Monterey is currently accepting applications for the position of Legal Processing Clerk (Deputy Court Clerk I/ Deputy Court Clerk II).  The ideal candidate will be a team player who is excited about starting a career in the justice system and serving the public by providing excellent and professional customer service.  Incumbents may be hired into either a Deputy Court Clerk I or Deputy Court Clerk II depending on their qualifications and the Court’s need. 

**Incumbents hired as a Deputy Court Clerk I will begin at a pay rate of $19.50 per hour. Once the incumbent has successfully completed a 9-month probationary period and receives a satisfactory performance evaluation they will be promoted to Deputy Court Clerk II with a rate of pay of $22.41. **

1. Application and Supplemental Question Review
2. Written Exam
3. Oral Exam Interview

1. Assists the public in person at the court counters or by telephone; prepares written responses to mailed documents and inquiries.
2. Receives and examines documents for accuracy, completeness and conformity to filing requirements.
3. Answer questions and provide information on court procedures, processes, requirements and alternatives, such as explaining procedures for appearance, providing and explaining the use of small claims forms, setting up payment plans or alternatives to payments and granting extensions.
4. Examines a variety of documents to determine required actions; review completeness and accuracy of submitted documents to ensure compliance with instructions and legal procedures.
5. Assemble, organize and prepare materials for use in court; add information resulting from court or other actions; process a variety of documents including modifications of sentencing, trials by declaration, citations, proofs of correction; research and correct citation errors.
6. Prepare and / or issue a variety of legal documents and court records including warrants, abstracts, judgments, orders for examination, summons, calendars; obtain signatures and affix seals to documents.
7. Receive and collect fines, fees, bail and other payments; calculate and / or verify amounts; make change; issue receipts; enter payments to system records; apportion payment posting into appropriate categories.
8. Operate automated court recordkeeping and processing systems involving the use of a personal or on-line computer to enter data, retrieve information, and generate a variety of required reports and documents.
9. Set up, maintain, adds document, locate, pulls case files, and assist in purging a variety of files and records.
10. Schedule various appearances and proceedings to court calendars, prepare and distribute calendars.
11. Work with County departments and outside agencies to research and provide information, accept filings, arrange and notify law enforcement of warrant status, coordinate defendant appearances, subpoena officers for trials, issue summons and abstracts, add or obtain information on driver records.
12. Provide a variety of responsible office support, mail documents, sort and alphabetize materials, prepare certified copies.
13. Operate personal computers, photocopiers, microfiches, and other standard office equipment.
14. Maintain records and prepare summary data.

SKILL AND ABILITY TO: 

1. Provide excellent and professional customer service
2. Communicate effectively
3. Establish and maintain effective working relationships
4. Type with speed and accuracy
5. Understand and follow written and oral instructions
6. Accurately perform duties with attention to detail
7. Learn and utilize word processing and calendar/electronic communication software
8. Maintain confidentially of court-related records 
9. Prioritize, maintain, and coordinate a heavy workload
10. Interact with legal professionals, paraprofessional and the public in a respectful manner
11. Use independent judgment within parameters
12. Operate standard office equipment 

REQUIRED CONDITIONS OF EMPLOYMENT
As a condition of employment, the incumbent will be required to:

1. Successfully pass a background investigation;
2. Posses a valid current California class C license, (or) the employee must be able to provide suitable transportation approved by the hiring authority
3. Be willing to handle or come in contact with court evidence which may be unpleasant or distasteful.

1. The physical and sensory abilities required for this classification include:
2. Ability to communicate and function in a typical office environment;
3. Personal mobility to work in various office locations;
4. Ability to sit at a desk and/or computer for extended periods of time up to 6 hours a day;
5. Ability to read standard text;
6. Finger and manual dexterity in order to operate a computer keyboard;
7. Ability to lift and carry items up to 20 pounds;
8. Ability to stoop, reach, bend and climb ladders to file folders.