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Who We Are:
Lowenstein Sandler is one of the most sophisticated law firms in the United States, with over 375 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, New Jersey, Utah, and Washington, D.C. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse, equitable, and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.
What You Will Do:
Under the direction of the Office Administrator, the Office Services Coordinator is responsible for a variety of tasks, as follows:
Office Services:
- Sorting and delivering of incoming mail and packages.
- Packaging and processing outgoing overnight mail (i.e., Fedex, UPS, etc.) to meet client deadlines.
- Maintaining all mail carts and mail sorter bins.
- Maintaining all mail equipment in good working order.
- Scheduling of outside messenger services as required.
- Coordinating in-house messenger services (daily bank/post office and firm-related errands).
- Completing copy projects to meet client deadlines.
- Maintaining all duplication equipment (copy machines, binding equipment, etc.) in working order.
- Scanning/printing service as required.
- Scheduling of outside copy services as required.
- Participating in office and furniture set-ups/moves.
- Participating in event preparation/breakdown.
- Maintaining VAOs to ensure they are maintained in a clean manner in accordance with LS standards.
- Ordering, inventorying and stocking supply room.
- Stocking copy rooms and printer areas with copy paper and supplies.
- Setting up supplies in new attorney offices.
- Reading of documents, both hard-copy and electronic version. Documents may be memoranda, emails, instructions, directions, etc.
- Must be able to effectively communicate with internal and external clients to respond to needs, requests and provide status as needed.
- Flexibility with work tasks and flow is essential.
- Maintain confidentiality within Firm standards.
Client Services:
- Receive and respond to Conference Center requests and events.
- Review conference room reservations and food orders to ensure work performed by the Client Services team is accurate.
- Maintain, organize and inventory all pantry areas.
- Stock, maintain and clean the NYO kitchen areas.
- Accept food deliveries and ensure they are set up in the correct conference rooms or route to appropriate personnel.
- Assist with all meeting and event requests, including the set-up, clean-up, and support of meetings and events.
- Assist with after-hours client and Firm events.
Cognitive Skill Requirements:
- Reading of documents, both hard-copy and electronic version. Documents may be memoranda, emails, instructions, directions, etc.
- Detailed work - entering of data into computer database, accurate filing, and distribution of correspondence.
- Verbal communication - must be able to effectively communicate with internal client base to respond to needs, requests and provide status as needed.
- Customer contact - internal client base, must have a professional demeanor and appearance.
- High School Diploma or equivalent required. Two or four year college degree preferred.
- Lifting mail packets to put into mailcart, lift out of cart to deliver.
- Carrying of mail packets to different departments.
- Ability to push mail cart.
- Ability to remain on one’s feet (standing and walking) for long periods of time.
- Ability to lift, move and push up to 25 pounds on a regular basis, and to bend, stoop and reach for objects frequently. This may include moving heavy boxes and furniture.
- Have flexibility in scheduling to be available for early, late and weekend events.
- Strong sensory abilities are appropriate for the position.
Schedule: Full-time, Monday - Thursday 11:00 AM – 7:00 PM; Friday 10:00 AM - 6:00 PM – with ability to be flexible based on business needs.
Amount of Travel Required: 0%
For candidates meeting the requirements, the expected base salary is $60,000 to $63,000. The range provided is the salary that Lowenstein Sandler in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.
Disclaimers:
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.
Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.
Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
- $60,000 - $63,000
