Legal & Compliance Coordinator

Description

We are seeking a highly organized and detail-oriented Legal and Compliance Coordinator to join our fast-paced, high-volume auction house. This role supports our legal and business operations across corporate governance, regulatory compliance, and real estate auction transactions.

This is a great opportunity for someone who enjoys structure, process, and cross-functional collaboration, and is looking to grow within a dynamic organization. We’re looking for someone who is curious, solutions-oriented, and excited to take ownership of operational legal work that helps move the business forward.

RESPONSIBILITIES:

Corporate Governance

• Assist in the preparation, review, and management of corporate documents including articles of incorporation, bylaws, board resolutions, and meeting minutes.
• Maintain and update corporate records and databases.
• Ensure compliance with state and federal corporate governance requirements.
• Coordinate with internal departments to ensure timely and accurate filings.
• Experience with drafting corporate documents including written resolutions and board minutes is required.

Regulatory Compliance

• Monitor and ensure compliance with federal, state, and local regulations applicable to auction operations.
• Conduct regular audits to ensure adherence to compliance standards and report findings to the General Counsel..
• Assist in the development and implementation of compliance programs and training for staff.
• Maintain up-to-date knowledge of relevant laws and regulations affecting the auction industry.

Real Estate Auctions

• Assist in the preparation and review of documents related to real estate auction transactions, including contracts, deeds, title searches, and closing statements.
• Coordinate with external parties such as buyers, sellers, real estate agents, and title companies to facilitate smooth transactions.
• Conduct due diligence on properties, including zoning, environmental, and lien searches.
• Prepare and manage closing documents and ensure timely and accurate execution of transactions.

Transaction Support

• Assist in the drafting, review, and management of a variety of legal documents related to auction transactions.
• Conduct legal research and provide summaries to attorneys on various legal issues.
• Coordinate and manage the transaction calendar, ensuring all deadlines are met.
• Assist in resolving any legal issues that may arise during auction transactions.

General Duties

• Maintain confidentiality of all legal matters.
• Provide administrative support to the legal team as needed.
• Stay informed about industry trends and legal developments affecting the auction business.
• Assist in special projects and perform other duties as assigned by the General Counsel.

Requirements

Education and Experience

• Bachelor’s degree and Paralegal Certificate from an ABA-accredited program.
• Minimum of 5-7 years of experience as a paralegal or legal coordinator, with specific experience in corporate law and real estate transactions.
• Experience in an auction house or high-volume transactional environment is highly preferred.

Skills and Abilities

• Strong understanding of corporate governance, compliance regulations, and real estate law.
• Excellent organizational skills with a high level of attention to detail.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Proficient in legal research and writing.
• Strong communication and interpersonal skills.
• Proficiency in Google Workspace Suite and legal research tools.

Personal Attributes

• High level of integrity and professionalism.
• Ability to work independently and as part of a team.
• Strong analytical and problem-solving skills.
• Commitment to maintaining confidentiality and exercising discretion.

WORKING CONDITIONS:

• Regular business hours with potential for occasional extended hours during peak transaction periods.

Benefits

• Frequent interaction with the company principals

• The opportunity to implement new systems and processes 
• Open PTO plan
• Collaborative and energetic work environment with other motivated, career-driven professionals
• Competitive salary and company performance bonus program
• Medical, Dental and Vision insurance benefits
• Career development opportunities
• Ability to work remotely from anywhere in the world

This job description is intended to provide a comprehensive overview of the responsibilities and qualifications for the Legal & Compliance Coordinator position. It is not an exhaustive list of duties, and the company reserves the right to modify the job description as necessary.