Office Manager

Under the direction of the Manager II (Legal Support Operations (LSO) Manager – Southern CA), the San Diego Supervisor II (Office Manager) is responsible for the day-to-day operations of the San Diego law office. This position plans and directs the work of approximately 3 direct reports and indirectly approximately 70 supervisorial, legal secretarial, administrative, analytical, and business services staff to support approximately 240 legal office staff including attorneys, paralegals, and executive staff in the San Diego legal office.

The Office Manager serves as a representative from LSO when interacting with each of the legal divisions, the Executive Office, the General Counsel’s Office, and the Solicitor General’s Office on issues involving legal support and supervisory staff. Through subordinate legal supervisors, the Office Manager oversees all activities related to personnel, management, business services and operations, including docketing and records management. Additionally, the Office Manager directs and reviews all personnel-related activities of the supervisory staff in key positions including recruiting, interviewing and hiring subordinate supervisors and support staff in key positions, as well as oversight and review of all performance reviews and probationary reports.

As one of four Office Managers statewide, the San Diego Office Manager is responsible for ensuring operational consistency at the local level, in compliance and under the guidance of the statewide LSO program's mandates. Candidate must have excellent communication skills, ability to promote and provide adequate employee training and staff development within the San Diego office, enforce policies and procedures, and be able to work out complex scheduling and work assignments for staff.

A solid background in business and/or Human Resources is necessary. Legal office experience is desirable. The Office Manager must excel in collaboration, working with groups of diverse multi-disciplinary professionals, human resource management/ performance management, and oral and written communication.

You will find additional information about the job in the Duty Statement.

Salary

• $7,872 - $9,781/month

Qualifications

Minimum Requirements
You will find the Minimum Requirements in the Class Specification.

• SUPERVISOR II

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Managerial experience in the private and/or public sector; experience as a Law Office Manager or Assistant Office Manager, Legal Office Administrator, Operations Manager, Site Manager, or Office Manager (state government a plus).
• Knowledge of law office administration in a large law office environment, including an understanding of departmental roles and functions (state government a plus).
• Demonstrated leadership and people management skills, with the ability to motivate, plan, manage and guide diverse, multidisciplinary teams in a fast-paced environment.
• Experience managing program budgets, including planning, monitoring, and fiscal oversight.
• Exceptional written, oral, and interpersonal communication skills, including the ability to present information and effectively communicate with staff, stakeholders, and leadership.
• Experience leading through change, including organizational changes and transitions.
• Skilled in Human Resources management principles, including State of CA hiring practices; oversight of recruitment, interviews, and job postings; employee training and development; performance management; progressive discipline; labor relations processes; and equal opportunity requirements.
• Ability to use sound judgment and decision making, with the ability to analyze data, collaborate with team members and stakeholders, and develop effective solutions complex and sensitive issues.
• Ability to manage multiple projects simultaneously while meeting competing deadlines.
• Knowledge of Microsoft applications (Word, Excel, Outlook, and PowerPoint); Smart Sheets; and Case Management Systems (ProLaw a plus);
• Experience managing or overseeing facilities-related projects in a large, multi-floor office environment, including coordination with property management and contractors (office moves, renovations, or building system upgrades a plus).
• Strategic planning experience or exposure.

Other Information

Additional Documents

• Job Application Package Checklist
• Duty Statement

Department Information

• This position is located in the Division of Administrative Services, Legal Support Operations - San Diego.
• Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
• Please note that all new-to-State employees will be given the minimum salary of the classification or the minimum salary of Range A (whichever is applicable), unless you meet Alternate Range Criteria 274. For current state employees and/or those with reinstatement rights, your salary will be determined in accordance with applicable laws, rules, and regulations.
• Please visit the Attorney General’s website for more information at www.oag.ca.gov

Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. The actual monetary impact of these temporary reductions can vary based on your bargaining unit and/or federal and state tax withholdings. For additional information please visit Human Resources Manual - CalHR

Special Requirements

• A fingerprint check will be required .
• Clearly indicate the Job Control Code ( JC-505645 ) and the title of this position in the "Examination or Job Title (s) For Which You are Applying" section located on the first page of your State Application.
• Please be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education and duties.
• All applications will be pre-screened and only the most qualified and competitive applicants will beincluded in the interview and hiring process.
• If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma.An official transcript will be required upon appointment.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 2/11/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How to Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice
DAS-Maria Bouvia
Attn: Maria Bouvia
Division of Administrative Services
1300 I Street, 8th Floor
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Justice
DAS-Maria Bouvia
Maria Bouvia
Division of Administrative Services
1300 I Street, 8th Floor
Sacramento, CA 95814
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other - A Cover Letter is required and must be included.
• Statement of Qualifications - The SOQ is a narrative discussion of how your education, training, experience, and skills meet the minimum and desirable qualifications and qualify you for this position. This also serves as a documentation of your ability to present information clearly and concisely in writing, and should be typed and no more than two pages in length.
  
  Important Information: Applicants are prohibited from using unauthorized materials or technology (e.g., internet search engines such as Google), or artificial intelligence software (e.g., ChatGPT, Jobscan, Kickresume, etc.) that might serve to aid them in the application package. Use of these types of aids will result in disqualification from the hiring process.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Working Conditions

Partial telework and/or in-office options are available. Schedules are based on business needs and may be re-evaluated as Department needs change.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Maria Bouvia
(916) 210-6743
OPSJC@doj.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Benefits

Benefit information can be found on the CalHR website and the CalPERS website.