Administrative Assistant - Business and Commercial Litigation, Energy, and Corporate

Founded in 1856, Harris Beach and its subsidiaries provide a full range of legal and professional services for clients across New York state, as well as nationally and internationally. Harris Beach is among the country’s top law firms as ranked by The National Law Journal. Clients include Fortune 100 corporations, privately-held companies, emerging businesses, public sector entities, not-for-profit organizations and individuals. Principal industries Harris Beach represents include education, energy, financial, food and beverage, health care, insurance, manufacturing, medical and life sciences, real estate developers, and state and local governments and authorities. The firm’s more than 200 lawyers practice among offices throughout New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Uniondale, Washington, D.C. and White Plains, as well as in New Haven, Connecticut and Newark, New Jersey.

Location: Albany, NY office (100% onsite)

Do you have legal administrative experience? Are you detail-oriented, organized, and motivated? Are you excited about the opportunity to join an innovative, growing law firm that has been successful for more than 165 years?

The Attorneys at Harris Beach are in search of an Administrative Assistant. This talented individual will be responsible for providing administrative support to multiple attorneys in the areas of business and commercial litigation, energy, and corporate. You will thrive in this role if you have: 

• 3-5+ years of legal administrative assistant experience (required)

• High school diploma or equivalent; associate’s degree (preferred)
• Experience in litigation (required)

• Exceptional oral and written communication, including excellent spelling, grammar, punctuation, form, and style
• Excellent multitasking and time management abilities
• Superior client service and listening skills for anticipating needs of clients and attorneys

The Administrative Assistant will prepare and process legal papers and documents requiring knowledge of legal format, terminology and procedures. Do you have the drive and desire to:

• Type from draft, oral dictation, or recordings, a variety of correspondence and legal documents such as resolutions, opinions, contracts, briefs, leases and agreements
• Ensure that written communications are appropriately drafted, written, reviewed, edited, proofed, finalized, signed, distributed, and filed for effective and efficient retrieval
• Receive, screen and transmit telephone and conference calls and messages to attorneys, clients and staff
• Calendar and track upcoming court deadlines
• Handle incoming and outgoing mail, date stamp and distribute promptly upon receipt
• Coordinate travel arrangements, securing air, hotel and car plans for attorney and clients
• Set up and maintain firm files designating disposition of files to storage as appropriate
• Coordinate conferences, meetings and appointments for attorneys and clients including conference room scheduling, meals and preparation of materials
  
  

Harris Beach recognizes everyone has a right to be included. You will be successful in your career at the firm if you:

• Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting
• Exhibit strong oral and written communications skills with the ability to compose professional correspondence
• Demonstrate good organizational skills for prioritizing workload 
• Ability to work with diverse personalities within various levels of the organization
• Believe in the firm’s core values: integrity, support, ingenuity, teamwork, and inclusion
• Are comfortable working in the office every day

Harris Beach is committed to an inclusive environment and we welcome applications from diverse candidates with varied backgrounds and skills, including military experience. Harris Beach PLLC is an Equal Opportunity Employer.

Salary information below will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule. The anticipated weekly schedule for the Administrative Assistant in Albany is 37.5 hours per week.

The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.