Legal Technician

Under the general supervision of Associate Counsel, this position requires a person that is detailed oriented with excellent organizational skills. The individual will be responsible for the creation, storage, retrieval and disposal of recorded information generated by this office as well as other office duties as assigned.
An employee in this position will initially receive training in the major aspect of his/her duties and will ultimately be expected to perform adequately, efficiently and independently. Guidance and assistance will be available at all times and the individual must have the aptitude to work well with others and be a team player. Additionally, the individual will assist other office workers with varying tasks including research and the drafting of documents. 
 

DUTIES (NOT ALL INCLUSIVE)

• Reviews and analyzes records to identify and create an appropriate method of indexing for electronic storage and possible future retrieval needs. Scans voluminous documents onto computer server while attaching appropriate indexing information. Verifies that records are kept and/or archived according to established office policies and practices.
• Prepares draft office correspondence as directed or required. Performs varying research tasks. Assists office personnel in the performance of other duties such as answering routine telephone inquiries and directing technical inquiries to the appropriate person.
• Performs a variety of typing duties.
• Performs other related work as required.

An Associate of Arts degree or at least sixty (60) college credits from an accredited university or college.

FACTOR 1 - KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of computer applications.
• Skill as a typist.
• Ability to establish and maintain effective working relationships.
• Ability to file documents in accordance with proper office practices and procedures.
• Ability to communicate orally and in writing.
• Ability to use ingenuity, resourcefulness, good judgment to resolve issues that may arise.
• Ability to manage time and meet deadlines.
• Ability to operate office machines and equipment.
• Must possess critical thinking skills.

FACTOR 2 - SUPERVISORY CONTROLS

Employee will initially receive thorough training in the major aspect of his/her duties and will ultimately be expected to perform adequately and efficiently on his/her own. However, supervisory assistance will be available whenever issues may arise. From time to time work will be evaluated for compliance with office goals and objectives. Work is reviewed for quality control.

FACTOR 3 – GUIDELINES

Guidelines consist of departmental and organizational objectives which will be discussed with employee. While generally applicable, the guidelines may require interpretation and judgment to apply to particular cases.

FACTOR 4 – COMPLEXITY

Work is recurring in nature. Employee performs tasks requiring general knowledge of departmental objectives, methods and procedures. Assignments involve preparing legal documents for a higher level officer.

FACTOR 5 - SCOPE AND EFFECT

The purpose of the work is to ensure that all records are kept and/or archived according to established office policies and practices. The work contributes to the overall effective and efficient operation of the office and for retrieval of legal documents.

FACTOR 6 - PERSONAL CONTACTS

Personal contacts are with co-workers, employees of other agencies and the general public.

FACTOR 7 - PURPOSE OF CONTACTS

To get or exchange information.

FACTOR 8 - PHYSICAL DEMANDS

Work is mostly sedentary in nature with no unusual physical demands.

FACTOR 9 - WORK ENVIRONMENT

Work is performed primarily in an office setting and will involve in some cases the handling of old files.