Bilingual (Fluent in Mandarin) Legal Support Specialist (Legal Secretary)

Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for a Legal Support Specialist (formerly known as Legal Secretary) in our Litigation and Transactional departments of our Los Angeles office. We offer competitive compensation and an excellent benefits package.

Join our Intellectual Property - Technology Team as a Legal Support Specialist

We are seeking a highly skilled and meticulous professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities while ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success and anticipating needs. If you are someone who values precision, adaptability, and innovation, we invite you to join our team and make a meaningful impact.

This role will be based in our Los Angeles office, on a hybrid-basis. This role reports to the Business Director.

Position Summary

Legal Support Specialist provides high-level legal support to a team of attorneys. This position requires that the candidate be fluent in Mandarin. This role will support three or more attorneys, with the main attorney working in the Intellectual Property - Technology practice area. The Legal Support Specialist in this position will be speaking and writing in Mandarin with international clients.

Provides a wide range of complex technical, document processing and administrative services in the assigned practice group/department(s). Demonstrates professionalism, technical savvy and ability to handle multiple priorities and work in an organized, efficient manner at any given time. The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. This role also requires extensive coordination with clients. Flexibility to work overtime as needed.

Key Responsibilities

• Communicates with international clients in Mandarin. Fluency of the language should be in speaking and writing and should be college- or professional-level Mandarin

• Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documents

• Maintains legal files (both paper & electronic), organizes and files documents in designated order

• Updates case information, scans and organizes legal files

• Manages document deliveries and tracks final executed documentation

• Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary. Communicates with clients, opposing counsel, courts, and liaisons

• Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable

• Attends team strategy meetings

• Understands firm available resources and leverage most effective resource for desired results

• Assists with overflow work and other special projects as assigned

• This job summary in not intended to be all inclusive. Incumbent performs other duties as assigned

Qualifications

Skills & Competencies

• Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses

• High attention to detail, outstanding organizational skills and the ability to manage time effectively

• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation

• Ability to collaborate well in a team

• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential

• Position also required the ability to work under pressure to meet strict deadlines

Education & Experience

• Fluency in the language of Mandarin is required.

• Bachelor’s Degree or equivalent experience is preferred

• 3 years of experience within a law firm or other professional organization

• Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)

• Experience with e-filing

Technology

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies

$ 38.36-$47.79 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.  Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

Pursuant to the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, we will consider qualified applicants with arrest or conviction records for employment.

The Firm is committed to the principles of non-discrimination on any protected basis and the principle that all talent should have an equal opportunity to be considered for advancement based on merit. The Firm engages in both internal and external efforts to recognize and support engagement, diversity, and full inclusion in the workplace, such as the establishment of affinity groups open to all, avenues of communication recognizing and supporting diversity, inclusion, and allyship in the workplace, and Mansfield certification.