Patent Paralegal

#158789-1 

Job Title: Patent Paralegal – Patent Operations

Location: 5 days/ week Onsite, Redmond, WA

Rate: $30-$32/ hour

Duration: Through 6/30/26 (extension possible)

Purpose of the Role:

The Patent Paralegal supports the Patent Operations team in managing global intellectual property workflows for a large enterprise technology company. This role ensures accurate and timely processing of patent-related documents, signature routing, and award logistics while contributing to special projects that maintain compliance and operational efficiency.

Key Responsibilities:

• Download and process incoming ISR and 202 documents from the EPO Mailbox daily.
• Process PCT hardcopy mail and ensure timely routing and documentation.
• Handle EP registration certificates: process hardcopies, de-docket related events in Anaqua, and determine appropriate archiving or shredding procedures.
• Verify and download Letters Patents and Registration Certificates; coordinate offsite storage logistics.
• Manage incoming signature requests: summarize items for signature, route to appropriate signatories, and track completion.
• Assist with patent award logistics, including tracking, packaging, and shipping of plaques and gear awards.
• Support special projects such as audits, validation checks, and document retrievals.

Performance Measurement:

• Accuracy and timeliness in processing mail, documents, and signature workflows.
• Reliability in independently managing assigned tasks.
• Clear communication and responsiveness to audits and special projects.
• Consistent quality, meeting SLAs, and maintaining a low error rate.

Unique Selling Points:

• Hands-on experience with global patent operations (USPTO, EPO, WIPO).
• Exposure to enterprise-scale IP workflows and structured processes.
• Opportunity to gain expertise in Anaqua and inventor-facing processes.
• Collaborative, supportive team environment with meaningful task ownership.

Required Skills & Qualifications:

Education:

• Associate’s degree in Paralegal Studies preferred; paralegal certification is a plus.

Experience:

• 2–4 years of experience in patent operations or intellectual property administration.
• Prior experience handling USPTO, EPO, and WIPO documentation and workflows.

Core Skills:

• Proficiency in Microsoft 365 (Word, Excel, PowerPoint) with intermediate to advanced Excel skills.
• Familiarity with Anaqua or similar IP management systems.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks independently.
• Excellent verbal and written communication skills.

Candidate Requirements:

• Minimum 2+ years in Patent Operations/IP Administration.
• Minimum 1–2 years experience with Anaqua or similar IP management systems.
• Minimum 2+ years proficiency with Microsoft 365 tools.
• Must have prior paralegal experience specifically related to patents.