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The Secretary is responsible for providing support for assigned partners, counsels, associates, paralegals, and/or senior management performing a variety of essential duties. This role will be expected to work Monday through Friday, 8:30 AM to 5:00 PM. This role is expected onsite Tuesday through Friday.
Essential Job Duties & Responsibilities
Answer multiple phone lines; screen and direct calls as appropriate
Help new associates navigate the firm’s departments and resources (“go-to” person)
Maintain calendars, contacts and working group lists, schedule meetings, and arrange conference/teleconference calls
Receive assignments and perform tasks as requested; provide updates regarding receipt and status of tasks/projects and consistently meet agreed upon deadlines
Assist with the maintenance and management of physical and electronic files
Create, revise and proofread letters and various legal documents
Create and maintain attorney files in both print and digital formats
Support attorneys in all aspects of client onboarding
Make arrangements for travel, transportation, and accommodations via Internet and/or through the Firm’s travel department
Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages, and audio/visual equipment needs
Prepare and process client bills, working closely with Billing department
Process expenses through Firm expense application (Chrome River)
Prepare attorney diaries through Firm diary application (Intapp)
Provide backup coverage for other secretaries and reception
Perform other duties as assigned
Required Education
High School diploma or GED equivalent required
Preferred Education
Associate’s degree preferred
Required Skills and Experience
Ability to effectively present information verbally and in writing
1 to 2 years of secretarial experience in an office environment required
Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications and systems
Proficiency in MS Word required
Basic math skills: addition, subtraction, multiplication, division
Strong attention to detail
Must be able to work collaboratively in a team environment
Ability to use diplomacy and discretion in relaying information
Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
Preferred Skills and Experience
Basic knowledge of MS Excel and PowerPoint preferred
Salary Information
LA Only: The estimated base salary range for this position is $70,000 to $80,000 at the time of posting.
The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
#LI-Hybrid- $70,000 - $80,000
