Legal Assistant Trainee

The Legal Assistant Trainee is an entry-level role designed for recent graduates or individuals beginning their career in legal support. This position participates in a structured 12-month training program that provides hands-on experience across Intake, Pre-Litigation, and Litigation functions.

Upon successful completion of the program, the Legal Assistant Trainee will be eligible for advancement to a Legal Assistant I role within the firm.

Training Program Overview:

The 12-month training program is designed to build a strong foundation in legal operations and administrative support. The program includes:

• Exposure to all stages of a Personal Injury claim, including Intake, Pre-Litigation, Litigation.
• Litify and Docrio (case management systems) training and proficiency
• On-the-job training and mentorship from experienced legal professionals
• Progressive responsibility and skill development
• Performance evaluations to support career advancement

Responsibilities:

• Attend and successfully complete all training segments of the Legal Assistant Trainee 12-month training program.
• Provide administrative support to attorneys and legal staff, including scheduling meetings, maintaining calendars, and handling correspondence.
• Assist in preparing, editing, proofreading, filing, and maintaining legal documents, ensuring that all records are accurate and accessible within the case management system.
• Act as a liaison between the legal department and all attorneys, facilitating communication and document exchange, and helping to streamline operations.
• Track contract deadlines, renewal dates, and other critical legal timelines.
• Assist in case file research, monitor compliance with legal regulations, and support the preparation of legal filings and firm reports.
• Coordinate with internal departments as needed.
• Handle confidential information with discretion and professionalism.
• Stay informed of relevant legal and regulatory changes that may impact the company.

Qualifications:

• Bachelor's degree in legal studies, Business, Political Science, or a related field preferred. Paralegal certificate or equivalent experience desired.
• Internship or administrative experience in a legal setting is a plus.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.

• Excellent grammar, spelling, and proofreading skills.

• Ability to work independently and as part of a team.
• Detail-oriented with the ability to handle multiple tasks under tight deadlines.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Ability to prioritize and multitask, moving from one project to another efficiently.
• Ability and desire to learn and adapt to new skills and technologies quickly.
• Aptitude to interface with attorneys, clients, and staff professionally.
• Familiarity with legal terminology, procedures, and compliance requirements.

Physical and Environmental Requirements:

• General office environment requires sitting for long periods of time, occasional periods of standing and walking.
• Visual capability to work viewing a computer monitor for several hours of the day.
• The ability to work in an office environment around others.
• The ability to exhibit manual dexterity and use standard office equipment such as phones, keyboards, and copiers for extended periods of time.

Allen & Allen is a firm built on integrity, respect, compassion, and trust. We trust our employees to build relationships with clients, contribute to the community and take care of their families. Our generous time off package includes unlimited paid off and paid parental leave.

The financial benefits of working at Allen & Allen include competitive salaries, 401k contribution and a 401k match, tuition reimbursement, employer paid short and long-term disability, and life insurance. We offer a comprehensive, rich benefits package that includes a health and dental plan at no cost for employee coverage.

Discover more about our legacy, our commitment to our team, and the opportunities waiting for you at allenandallen.com.

Join us in our mission to advocate for justice and balance. We're excited to welcome you aboard and start this journey together.