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Dykema Gossett PLLC, a leading national law firm is recruiting for an Administrative Assistant for our Houston office. Under the supervision of our Office Administrator, the Administrative Assistant will assists attorneys and paralegals in providing quality legal services to clients including preparation of correspondence, legal documents, electronic and non-electronic court filings, etc. Maintains calendar, schedules meetings, depositions, etc., maintains files and anticipates client needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Exercises independent judgment in determining priority levels of all work assigned on a daily basis. Assures that high priority items are completed in a timely manner.
- Files electronic and non-electronic filings with various courts.
- If requested, schedules appointments and meetings, reminds attorneys of appointments, specific court dates and various other dates (even though such dates may not necessarily require the attorney’s presence). Initiates or gathers pertinent materials needed for assignments from files, Records Department, Legal Information Services, etc.
- Types, revises, modifies all correspondence, memoranda, notes, outlines, legal documents, charts, forms, etc., whether from drafts, originals or dictation. Runs conflicts, prepares screening forms, sets up engagement letters, orders legal files.
- Opens and reads incoming mail not marked personal and confidential if requested to do so, and responds or forwards to attorney if appropriate.
- Maintains and organizes files on request.
- Enters and/or releases attorneys’ time, if required. Maintains list of all current billing numbers for assigned timekeepers.
- Answers and screens telephone calls, Assists callers independently on a regular basis. Exhibits the discretion to know when to contact the attorney concerning urgent or emergency calls and when to refer to another party.
- Perform other responsibilities/tasks as requested.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
- One to two years of post high school education equivalent.
- Five or more years of related work experience; strong bankruptcy skills; and knowledge of court rules and procedures.
- Typing speed (adjusted for errors) 55 WPM or greater.
- Excellent communication skills, both verbal and written and organizational skills.
- Knowledge of Microsoft Office products required. Advanced skills in Word required.
- Ability to be self-motivated and work independently.
- High degree of confidentiality regarding clients, guests, documents, conversations, etc.
WHY YOU SHOULD APPLY
Dykema offers an excellent salary and benefit package, including transportation assistance. Dykema provides a professional, diverse, and collaborative workplace where all employees can thrive. Dykema has achieved, and continues to participate in, Mansfield Certification. Our work environment is business casual.
EEO STATEMENT
It is the Firm’s policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual’s age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances.
Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved.
It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments and training, to ensure that these activities are administered consistent with the Firm’s goal of furthering the principle of equal employment opportunity.
