Litigation Legal Administrative Assistant

Hoge Fenton, a distinguished multi-service law firm, headquartered in downtown San Jose, is hiring a Litigation Legal Administrative Assistant to support attorneys and paralegals within the Business Litigation and Real Estate Litigation practice groups. 

The ideal candidate will have at least 5 years' experience as a litigation administrative assistant in a law firm with strong knowledge of motions, discovery, evidence, and litigation documentation, as well as court rules, procedures, and deadlines.

· Prepare and format litigation documents, including TOCs and TOAs

· Maintain attorney calendars and track all case deadlines

· Coordinate hearings, depositions, travel, and court reporters

· Manage incoming mail, legal documents, and client matter files in ProLaw/NetDocs

· Organize trial binders and exhibits; support hearing/trial logistics

· Assist with billing, expenses, and administrative support

· Communicate professionally with clients and external parties

· Register attorneys for professional events 

Qualifications

· 5 years as a litigation administrative assistant in a law firm 

· Strong knowledge of legal formatting, calendaring, and e-filing

· Proficiency in Microsoft Office, ProLaw, and NetDocs

· Exceptional attention to detail and ability to manage multiple priorities

· Knowledge of e-filing in State Courts in Bay Area counties (Santa Clara, Alameda, Contra Costa, San Francisco, San Mateo), Federal,  and Appellate Courts

· Ability to handle the workload for three or more attorneys and/or paralegals 

Pay Range

The hourly base salary range for this position is $51.50 to $54.00 per hour with a 7.5-hour workday. This salary range represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend upon a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.

Work Schedule

This is a full-time position with occasional overtime required. 

Office Location

This position is based in our San Jose (Silicon Valley) office.

Equal Opportunity Statement

Hoge Fenton has a strong commitment to diversity. We strive to recruit and retain a workforce that welcomes and supports the interests of women, families, and individuals of all ages, races, creeds, religions, colors, national origins, ethnicities, sexual orientations, gender identities/gender expressions, disabilities, or military and veteran statuses. Our environment is collegial, collaborative, flexible, and supportive.