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Job Description
Job Summary:
Adams and Reese LLP is seeking a team-oriented, tech savvy, self-starter who is inquisitive and client focused to support litigation attorneys.
Responsibilities:
Adams and Reese LLP is seeking a team-oriented, tech savvy, self-starter who is inquisitive and client focused to support litigation attorneys.
Responsibilities:
- Strong verbal and writing skills; wants to be part of a client focused team helping clients handle legal issues.
- Capable of performing a variety of clerical and administrative duties using various computer programs typically related to a litigation practice by assisting attorneys in a supportive role. Responsibilities:
- Prepares, processes, and proofreads legal documents; Mails, faxes, copies, and/or arranges for delivery of documents to clients, witnesses, opposing counsel and court officials;
- Maintains filing systems, control records and indexes using moderate independent judgment;
- Data management including time entry, document databases, email and hard copies;
- Coordinates and participates in document production;
- Obtains information using the Westlaw and Lexis systems;
- Communicates with clients, court personnel, experts, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed;
- Assists with trial preparation including preparation of trial books, exhibits, etc.;
- May transcribe dictation from dictating machine, as required by the supervising attorney(s);
- Maintains supervisor(s) calendar electronically and/or manually by scheduling appointments and critical dates and keeping supervisor posted of same;
- Opens and closes files, and maintains client and business files by filing and retrieving materials as required;
- Screens phone calls; records and delivers messages and provide callers with information as authorized by attorney;
- Makes travel arrangements through the Firm’s designated Travel Agency;
- Prepares and edits client invoices for billing purposes;
- Enters and maintains attorneys’ time sheets, as required;
- Performs related duties as assigned.
- Bachelor’s Degree preferred.
- Preferred legal secretarial experience in a related area of law.
- Ability to type 65 wpm – excellent spelling, punctuation and grammar required and knowledge of legal terminology. May be required to know real estate closing procedures and terminology.
- Competent in the use of computers and Microsoft Office Word, Excel, Power Point and Microsoft Outlook.
- Excellent organizational skills and people skills.
- Ability to effectively communicate both orally and in writing.
- College degree
- Paralegal skills
