Legal and Executive Assistant - Full-Time

Trust, engagement, competence, respect and passion – these are the values under which North Shore Healthcare operates every day. Our dedicated team of professionals strive to deliver quality care to our residents and their families. We are one of the leading employers and providers of post-acute care in the Midwest and we are seeking exceptional individuals to join our team. If you value being a leader, working in a progressive environment and having opportunities to grow in your career, North Shore Healthcare is the Right Choice for you.

Reporting to the Chief Compliance Officer, the Legal & Executive Assistant is a pivotal role that sits at the intersection of executive leadership support and workplace operations. This role supports the organization across three equally important dimensions: maximizing the effectiveness of the General Counsel, providing administrative support to the broader Executive Team and managing the day-to-day operations of our Support Center.

This role offers exposure to executive leadership, legal operations, and organizational priorities across the enterprise, and therefore requires strong judgment, discretion, and the ability to operate independently while managing multiple priorities in a fast-paced environment. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Act as the primary liaison between internal and external stakeholders and the General Counsel, Executive Team, and the Support Center
• Provide calendar management and administrative support for members of the executive leadership team, including scheduling and prioritization of meetings
• Plan and prepare executive meetings, including agendas, materials, and pre-meeting logistics.
• Manage executive meeting spaces and technology, ensuring accurate scheduling, room readiness, and a high-quality in-person or virtual experience
• Support post-meeting follow-up, including documentation of notes, action items, and ongoing tracking as needed.

• Manage follow-up on General Counsel priorities, including tracking commitments, action items, and deadlines for compliance reporting, regulatory, and legal submissions
• Prepare, review, and format legal documents, contracts, and correspondence
• Maintain and organize case files, compliance records, and legal databases
• Support the legal and executive team with contract management, regulatory filings, and governance tasks
• Coordinate between the Central Business Office and Legal Department on accounts receivable collection actions, including asset investigation and collection proceedings
• Support the Compliance Department on compliance initiatives
• Liaise with outside counsel and insurance carriers, as needed
• Assist with research, fact-checking, and document coordination for legal matters
• Coordinate document execution, notarization, and filings with courts or regulatory agencies
• Maintain accurate records for audits and regulatory inspections

• Ensure the Support Center office operates efficiently, professionally, and in alignment with organizational standards
• Serve as a key liaison with Facilities, IT, Security, and other internal partners to maintain a seamless office environment
• Oversee daily office operations, including mail handling, office supply inventory, and vendor coordination
• Manage office services and resources, including ordering supplies, sorting and distributing mail, and maintaining common areas
• Coordinate internal meetings and on-site events, including catering, food orders, and event setup as needed.

• Manage visitor experience, including guest reception, parking coordination, and adherence to building access and security protocols
• Support internal and corporate-sponsored events hosted at the Support Center, ensuring smooth logistics and professional execution

The employee will be frequently sitting, standing and walking. This role will require significant use of standard computer/laptop equipment. This role will be required to occasionally carry (up to 20 pounds), push (such as a cart with equipment, mail, food, etc.), squat or kneel (such as storing office supplies).

• HS Diploma or GED
• Proficiency with Microsoft Office and collaboration tools (Outlook, Teams, Word, Excel, Power Point), and the ability to quickly learn internal systems
• Prior experience supporting multiple individuals in a professional office environment

• Prior experience as a legal assistant 
• Prior experience supporting multiple executives in a professional office environment preferred

Our mission is to establish a culture that reinforces the values necessary to be the premier health services provider and employer in each of the communities we serve. We understand that choosing where you want to go in your career is a big decision. We would like the opportunity to show you that North Shore Healthcare is the Right Choice for you.