Legal Records Specialist

Adapt Integrated Health Care is looking for a qualified Legal Records Specialist to join their team in Roseburg, OR! This position works Monday-Friday.

The Legal Record Specialist will provide coordination of all incoming subpoenas and all external paper records and the process of their digitization. Operates as agency’s point of contact for community partners involved in the legal records process, including paralegals, District Attorneys, Judges, and other officers of the court. This role will provide support for incoming medical records requests as needed.

Qualifications:

• Associate’s degree in legal or office management
• At least (1) year office experience, or any equivalent combination of training and experience.
• Two to five years of experience in Health Information Management and/or legal processing.

Primary Responsibilities:

• Management of all subpoenas including review for appropriateness, coordination of records for court.
• Coordination, instruction, and support of all Adapt employees involved in the court process. 
• Communication and collaborating with attorneys and court officers.
• Act as agency point of contact for process servers, ensuring secure receipt and follow up on subpoenas.
• Control and storage of all legal documents in compliance with regulatory requirements. 
• Act as legal record custodian for all subpoena duces tecum, including court appearances.
• Work in collaboration with Compliance to develop policies and procedures related to subpoenas, legal appearances and legal records custodian duties.
• Analyze, monitor, and complete record requests and coordinate quarterly statistics
• Conduct regular paper records surveys and coordinate paper record digitizing. 
• Work in collaboration with Privacy Officer in development and implementation and monitoring of HIPAA privacy policies.
• Manage amendment of records process.
• Act as site notary public
• Develop training using multiple methodologies including written, oral, audio/video tools.  
• Process HIM Records as needed.
• Perform Record Audits and Monitoring on a scheduled basis.
• Occasional Records Compliance Projects may be requested.   This may include auditing, development of policies and procedures, creation and provision of training.
• Provide support, education, and guidance to HIMs employees on HIPAA and 42 CFR, Part 2 regulations.

Come join our progressive team and make a difference in the lives of others! For more information on our organization, please visit our website at www.adaptoregon.org. 

We Offer:

• 100% Paid Premiums for Full Family Medical insurance, cash waiver available
• Dental, Vision, and Pet insurance options 
• Health Savings Account (HSA) & Flexible Spending Account (FSA) options
• 401(k) retirement plan with 5% employer contribution
• In-house training, on-site professional development, and annual allowance for external training
• Signing Bonus and Relocation Assistance, when applicable
• Clinical supervision towards licensure is available

Our priority is to be a workplace that offers employees a rewarding work-life and opportunities for personal and professional growth. We offer a competitive salary and benefits package, and we are proud to be certified as a Great Place to Work® in 2024 and 2025!

Adapt Integrated Health Care is an Equal Opportunity Employer, including for those with disabilities and veterans. Adapt Integrated Health Care does not discriminate based on race, color, religion, sex, sexual orientation, national origin, disability, status as a protected veteran, or any other status protected by applicable law. Adapt will not tolerate unlawful discrimination, harassment, or retaliation and is committed to preventing or stopping them whenever they may occur at the organization or in its programs.

For anyone needing assistance or accommodations with Adapt’s application process, please call (541) 672-2691 and ask for our Talent Acquisition team.