Litigation Professional Assistant - Richmond Office

Overview

Sands Anderson is seeking an experienced legal assistant to join our Litigation Group and support attorneys in our Richmond office. The Professional Assistant ensures smooth operations and excellent customer service, maintaining good working relations and fulfilling business needs. The ideal candidate will be organized, professional, and capable of managing multiple tasks with a friendly and efficient demeanor.

• Location Richmond, VA
• Full Time

About the role

Ideal candidates will possess three (3) or more years of experience in litigation defense.

Key Responsibilities:

• Drafting documents based on attorney provided templates.
• Draft and file subpoenas.
• Maintain accurate and up-to-date calendars for assigned timekeepers, coordinating meeting schedules and handling logistics for off-site meetings, including material, equipment, and food/beverage requirements.
• Handle accurate billing for all attorneys assigned to support.
• Prepare incoming and outgoing mail.
• Coordinate travel for timekeepers, including travel advances and expense reports.
• Prepare information to open and close client files, maintain filing systems and databases, conduct preliminary conflict checks for new cases, and handle billing procedures.
• Manage legal documentation and correspondence.
• Correspond with counsel, court, and clients as needed.
• Create and manage both digital and hard copy filing systems for assigned attorneys.

Knowledge, Skills and Abilities:

• Experience in litigation defense is highly preferred.
• Experience in communicating with judicial chambers and courts is highly preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency with Microsoft Office Suite and legal document management software.

Education and Experience:

• Bachelor's degree preferred, but high school diploma accepted with some college or equivalent work experience.
• 3+ years of experience supporting attorneys, preferably in a law firm environment.
• Proficient in Microsoft Office, with knowledge of Excel spreadsheets and PDF files.
• Ability to maintain an organized filing system.
• Exceptional customer service skills and professional phone manner,

Sands Anderson PC is an equal opportunity employer. Sands Anderson is a drug free workplace.