Litigation Professional Assistant - Richmond Office

Overview

Sands Anderson is seeking an experienced legal assistant to join our Litigation Group and support three attorneys in our Richmond office and one attorney in our Durham office. The Professional Assistant ensures smooth operations and excellent customer service, maintaining good working relations and fulfilling business needs. The ideal candidate will be organized, professional, and capable of managing multiple tasks with a friendly and efficient demeanor.

• Location Richmond, VA
• Full Time

About the role

Ideal candidates will possess three (3) or more years of experience in litigation defense.

Key Responsibilities:

• Answer incoming phone calls, assess their importance, and take appropriate action, such as interrupting attorneys or notifying relevant individuals.
• Create documents using advanced features of software packages, working from rough drafts, or notes, and perform preliminary research as needed. Ensure correspondence is grammatically correct and ready for signature.
• Drafting documents based on attorney provided templates.
• Draft and file subpoenas.
• Maintain accurate and up-to-date calendars for assigned timekeepers, coordinating meeting schedules and handling logistics for off-site meetings, including material, equipment, and food/beverage requirements.
• Handle accurate billing for all 4 attorneys assigned to support.
• Prepare outgoing mail, including overnight express, and determine the appropriate recipient for urgent mail in the absence of the timekeeper.
• Coordinate travel for timekeepers, including travel advances and expense reports, based on general instructions and travel preferences.
• Prepare information to open and close client files, maintain filing systems and databases, conduct preliminary conflict checks for new cases, and handle billing procedures.
• Complete special assignments independently or under general direction.
• Manage legal documentation and correspondence with strict confidentiality.
• Correspond with counsel, court, and clients as needed.
• Create and manage both digital and hard copy filing systems for assigned attorneys.
• Implement and improve processes for more efficient workflow.
• Perform various other duties as assigned.

Knowledge, Skills and Abilities:

• Experience in litigation defense is highly preferred.
• Experience in communicating with judicial chambers and courts is highly preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency with Microsoft Office Suite and legal document management software.
• Strong interpersonal skills with a friendly and efficient demeanor.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive problem-solving skills.

Education and Experience:

• Bachelor's degree preferred, but high school diploma accepted with some college or equivalent work experience.
• 3+ years of experience supporting attorneys, preferably in a law firm environment.
• Proficient in Microsoft Office, with knowledge of Excel spreadsheets and PDF files.
• Ability to maintain an organized filing system.
• Exceptional customer service skills and professional phone manner,

Sands Anderson PC is an equal opportunity employer. Sands Anderson is a drug free workplace.