Regional Paralegal Supervisor – West Coast

The Regional Paralegal Supervisor for the West Coast supports the Paralegal Manager in overseeing the daily operations of the firm’s paralegal teams across California, Nevada and Arizona. This role coordinates multi-state workflow, supports staff development, ensures quality and regulatory compliance across jurisdictions, and assists with the implementation of firm policies and procedures consistently across the region.

The Regional Paralegal Supervisor for the West Coast acts as a liaison between paralegals and attorneys, and provides ongoing supervision, guidance, and operational leadership as needed to support firm objectives.

Duties and Responsibilities

Team Support and Oversight

• Coordinate with Practice Group Management department in assigning and tracking paralegal workloads across multiple offices and jurisdictions, exercising discretion to balance capacity, deadlines, and business needs.
• Serve as a point of contact for paralegal operational questions and operational issue resolution.
• Provide substantive input on paralegal performance and contribute to performance evaluations.
• Monitor attendance and review and approve time sheets and time entry, ensuring consistency and alignment with firm policies governing billable and non-billable work.

Training and Development

• Assist with onboarding, orientation, and training of new paralegals, utilizing multiple training methods including in-person instruction, digital assignments, and assessments.
• In collaboration with the Firm-Wide Trainer, assist in developing continuing education initiative focused on legal skills, procedural updates, and best practices, and track training progress.
• Assist in ensuring training materials and programs align with state-specific court rules, filing requirements, and paralegal regulations in California, Nevada and Arizona.

Workflow and Case Support

• Monitor deadlines and workflows to support timely completion of tasks and filings across jurisdictions.
• Collaborate with attorneys and paralegals to facilitate case progress and resolve workflow challenges.
• Exercise discretion to step in during high-volume periods or complex matters to ensure continuity of service.

Quality Assurance

• Conduct spot checks or reviews of paralegal work for accuracy, quality, and compliance with firm standards and applicable court and administrative rules.
• Assist in maintaining and updating standard operating procedures and best practices documentation across regional offices.
• Monitor updates related to paralegal regulations, court rules, and administrative requirements, and, at the direction of the Paralegal Manager, communicate relevant updates to the department.

Project & Process Support

• Coordinate with firm departments to develop and implement process improvements that enhance efficiency and support department and firm initiatives.
• Gather data and assist in generating regional and state-specific reports on paralegal productivity, utilization, and workload trends.

Administrative Support

• Assist in maintaining departmental schedules, calendars, and records.
• Support compliance with timekeeping, billing, and operational policies for the regional paralegal team.

Qualifications

• Bachelor’s degree preferred.
• 7+ years of paralegal experience in civil litigation.
• 2+ years of supervisory, leadership, or mentoring experience.
• Demonstrated knowledge of federal and state court rules procedures, including experience working across multiple jurisdictions.
• Strong written and verbal communication skills.
• Ability to manage competing priorities, exercise independent judgment, and meet deadlines with attention to detail.
• Proficiency in Microsoft Word, Adobe, Excel, Outlook, and legal document management and practice management systems.
• (California only) Paralegal certificate from an ABA program or attestation in compliance with California requirements.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Equal Opportunity Employer

Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type

Full-Time, Exempt

Supervisory Responsibilities

Paralegals, Clerks & Coordinators

Work Location

In-Office. Hybrid after 90-days of employment

Salary

$95,000 - $130,000

Work Schedule

8:30-5:30pm Monday-Friday. Occasional weekends and holidays.

Physical Requirements

Primarily sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodation.

Travel

5 – 20% domestic travel by ground and or air, dependent on firm needs.