Labor and Employment Paralegal

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. 

Join our Labor and Employment Team as a Paralegal located in one of the following offices: New York City, Westchester County, or Garden City.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you’re adaptable, organized, and ready to contribute to a high-performing team, we invite you to apply.

This role will be based out of one of the following offices: New York City, Westchester County or Garden City, on an in-office basis.  Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.  This role reports to attorneys in New York City, Westchester County and Garden City.

Position Summary

The Paralegal position will provide organizational and practice specific assistance to attorneys in the Labor & Employment department in preparing cases from onset through post-trial including related research and analysis. Supports the department with general administrative duties and special projects. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

• Assists attorneys in all stages of the case from onset through post-trial.

• Ascertains calendaring requirements for each matter and ensures proper maintenance of any required case calendars.

• Oversees organization, maintenance and appropriate utilization of documents and other case-related materials, including maintenance of client-presentable and efficient work areas and case rooms.

• Assists with the process of discovery, including preparing for deposition, propounding and responding to written discovery and preparing for expert discovery.

• Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results.

• Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents, digesting deposition and court transcripts and creating and using substantive coding tools.

• Submits E-filings in both local, state, and federal courts.

• Conducts legal and factual research on individuals, corporations, and opposing counsel.

• Drafts non-party subpoenas for documents and/or appearances.

• Arranges for services of process of complaints and subpoenas.

• Prepares FOIA requests to governmental agencies.

• Assists with law and motion practice, including assembling motion papers and exhibits, coordinating filings of pleadings and briefs and ensuring proper service.

• Performs and oversees both simple and complex cite checking, creating indexes and tables of authorities, and proof reading of briefs and other legal documents.

• Assists with trial preparation, including creating trial notebooks, identifying, organizing, and marking exhibits, coordinating witness schedules, maintaining trial calendars and communicating with opposing counsel and courtroom staff.

• Maintains timely and accurate timekeeping records. 

Qualifications 

Skills & Competencies

• Demonstrated ability to work well, be influential and communicate effectively with senior practice group leadership and staff, including presenting ideas in a clear, succinct manner.

• Candidate must be a self-starter who can work collaboratively as well as independently with minimal supervision.

• Candidate must have strong communication skills and ability to be client facing to request and obtain necessary documents for use in litigation.

• High attention to detail, outstanding organizational skills and the ability to manage time effectively.

• Provide outstanding client service, achieve high quality standards for services, and meet or exceed client expectations.

• Ability to work under pressure to meet strict and sometimes short and unexpected deadlines, adapt to a fast-paced, high-pressure environment to achieve business goals and objectives; effectively prioritize multiple tasks.

• Analytical with strong problem-solving skills, proven ability to take initiative and exercise good judgment, demonstrated excellence in follow-up skills.

• Trial experience, including exhibit preparation, witness preparation and management, knowledge of subpoena preparation and process, experience working with judicial assistants and trial presentation vendors, and assisting attorneys in the courtroom.

• Knowledge of legal terminology, forms and documents (including pleadings & discovery, etc.).

• Familiarity with the various governmental agencies involved in Labor & Employment matters, e.g. EEOC, NLRB, AAA, DOL.

• Ability to cite check, edit and proofread court submissions and agency position statement.

• Proficiency with E-filing and litigation support applications such as Relativity, Pacer and Live Note.

• New York State Notary.

Education and Prior Experience

• Minimum of 5 years as a labor and employment or litigation paralegal within a law firm with a focus on the areas described herein.

• Bachelor’s Degree required, Certificate in Paralegal studies from an accredited institution preferred; equivalent experience considered.

• Certified Paralegal a plus.

Technology

• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook, required.

• Proficiency in utilizing AI tools and software.

• Must be familiar with practice specific technology.

The expected pay range for this position is:

$53.14 to $59.61

Salary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.