Legal Assistant- County Attorney (0525)

Who We Are:
The Coconino County Attorney's Office is a public law office in Northern Arizona located in the heart of Flagstaff. We are a team of approximately 20 attorneys and 30 legal staff who are dedicated to the vigorous and fair prosecution of crime throughout Coconino County, the protection of the rights of crime victims, and effective legal representation of the County and County special districts. We believe in working for something bigger than ourselves, providing us with incomparable job satisfaction.

Our Mission:
We serve the public by advocating for justice and empowering our community to thrive.

Our Values:
Justice: We advocate for fair and equitable outcomes.
Service: We value working for something bigger than ourselves.
Trust: We inspire confidence with truth, reliability, and respect.
Integrity: We honor our commitments with courage.
Connection: We invest in each other and our community.
Excellence: We strive to be our best every day.

Under supervision performs work of moderate difficulty in supporting and assisting criminal and civil attorneys; performs related work as assigned. 

TYPICAL DUTIES: (Illustrative only)

LEGAL ASSISTANT I:

• Provides legal support work to attorneys for law-related tasks
• Prepares and edits documents as requested by attorneys and staff
• Maintains and updates files
• Files court documents 
• Keeps documents organized in the interim before they are filed
• Follows procedure for calendaring of events, notifies, and sends reminders to appropriate staff and clients and maintains the master calendar of deadlines
• Enters, updates, and retrieves information using multiple systems and databases. 
• Collects, organizes, and prepares files and materials for attorneys for use in court appearances or for transacting other legal business
• Receipts and processes emotionally traumatic and graphic material
• Schedules appointments and maintains calendars
• Coordinates witness travel
• Arranges for proper waiting location for witnesses, greet, support, and update all witnesses needed for trial
• Provides administrative support to include but not limited to, stamping files, filing, answering telephones, faxing, creating communications and making copies
• May prepare and process new cases for review
• May receive payments and reconcile accounts
• May run conflict checks on new cases assigned to the office

LEGAL ASSISTANT II:

• Performs the duties of Legal Assistant I
• Formats, composes, and types correspondence and other documents from written drafts and verbal directives on routine to moderately complex legal documents and confidential matters
• Gathers, reviews, and verifies case documentation
• Develops and secures evidence and documentation
• Prepares for depositions and trials
• Conducts investigative research
• Participates in witness and victim interviews
• Acts as a liaison between attorneys, courts, clients, witnesses, other agencies, and the public

• Preparation of subpoenas, monitoring and updating subpoena tracking system. 
• Assists and attends court hearings, depositions, and meetings with attorney as needed. 

• Acts as a case management and database subject matter expert, training others on system usage and best practice.
• Assists attorneys, and witnesses with coordination of criminal and civil case matters and documents for court proceedings
• Facilitates compliance with criminal and civil procedures in accordance with state and federal statute
• Maintains statutorily required confidentiality of case matters
• Files court documents both electronically and physically
• Enters data and tracks statistical information
• Processes criminal and civil case management 
• Disseminates dispositional information
• Assists in training Legal Assistant Is
• Secures defendants from other jurisdictions to resolve pending charges
• Verifies and validates court personnel and attorneys
• Assists in processing case assignments to contract attorneys
• Assists in processing vendor payments

LEGAL ASSISTANT I:

MINIMUM QUALIFICATIONS: Two years’ experience in a clerical or administrative position; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

This position is non-exempt from overtime.

Considerable knowledge of:

• Business English, spelling, arithmetic, punctuation, and grammar
• Office practices and procedures
• Legal procedures and terminology

 Skill in:

• Use of computer systems, software programs, and other office machines
• Report preparation

 Ability to:

• Compose correspondence dealing with legal and complex matters
• Maintain composure working with individuals in a heightened emotional state under strict time constraints
• Field complaints and concerns 
• Understand legal procedures and terminology
• Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
• Prioritize, plan and carry out assignments
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies, and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.