Commercial Real Estate Legal Assistant

Stearns Weaver Miller, a full-service commercial law firm serving clients throughout Florida, is currently searching for an experienced Real Estate Legal Assistant to join our Tampa Office.

• Perform a variety of administrative functions such as preparing engagement letters, creating and filing expense reports, coordinating couriers, answering phones, and making travel arrangements
• Prepare, review, revise, and proof legal documents and correspondence
  • create and format documents
  • edit and track (i.e. “redline”) documents
• Assist with recordation of documents in public records
• Maintain attorneys’ calendars and schedule
• Maintain attorneys’ client contact information
• Assist with running conflict checks, opening and closing of client matters
• Establish and maintain accurate electronic and paper files
• Ensure that the clients’ billing requirements are correctly set up
• Input and edit attorneys’ time
• Review and edit paperless pre-bills for attorneys’ review and approval

• Ability to understand, edit and proof various documents related to conveyances, acquisitions, and real estate development using CompareRite or other redlining applications
• Ability to manage a busy desk for two or three attorneys and work in a team environment
• Ability to pay close attention to detail, meet tight deadlines and adapt to changing priorities
• Excellent written and oral communication skills
• High degree of initiative and ability to plan, organize, prioritize and manage multiple tasks
• Have a can-do attitude and flexibility to work overtime as needed

• Microsoft Office 2016 knowledge with Outlook and advance knowledge of Word functions
• Familiarity in using an electronic document management Experience in Filesite / iManage is a plus
• Experience in Simplifile / online public records recording is a plus
• Experience in Adobe

Stearns Weaver Miller is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws.