Legal Administrative Assistant

IEM is the largest independent full-line manufacturer of electrical distribution and control systems in North America. The Company has developed one of the most sophisticated electrical product manufacturing systems in the world and has cultivated partnerships with leading component suppliers resulting in optimal solutions to customer problems.

Position Summary

We are seeking a highly organized, detail-oriented, and proactive Legal Administrative Assistant to support the General Counsel and Legal Department. This role plays a key part in ensuring the legal team runs efficiently by managing day-to-day administrative tasks and project management, supporting legal workflows, and handling sensitive documents with professionalism and discretion.

The ideal candidate has prior experience working in or supporting legal or compliance-focused environments and is comfortable navigating legal processes, communications, and terminology - even if they haven’t held a formal legal position.

Key Responsibilities

• Manage calendars, coordinate meetings, and ensure timely communication of schedule changes.
• Prepare, edit, and format legal documents, correspondence, presentations, and reports.
• Track legal project deadlines and maintain organized records with proper version control.
• Establish document workflows related to contracts, compliance, and other legal matters.
• Take meeting minutes, distribute summaries, and follow up on action items.
• Arrange travel and logistics for the Legal team, including accommodations, itineraries, and submission of expense reports.
• Maintain filing systems to ensure accurate documentation and compliance.
• Manage and route incoming communications with discretion, ensuring prompt responses.
• Assist with document retention, e-signature routing, and document tracking (e.g., via DocuSign).
• Support internal regulatory and compliance projects, legal research, and policy tracking as needed.
• Liaise between the Legal team and other departments (e.g., HR, Finance, Operations) to support cross-functional initiatives.
• Help prepare materials for internal presentations, audits, or regulatory reporting.
• Provide general administrative support to the Legal team and assist with special projects.

Qualifications

• Minimum three (3) years of administrative or project management experience, ideally supporting legal, compliance, or regulatory teams.
• Familiarity with legal terminology, contract processes, and corporate documentation is a plus.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and tools such as Adobe Acrobat, DocuSign, or SharePoint.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• High level of discretion and professionalism when handling sensitive or confidential information.
• Ability to work independently, prioritize competing tasks, and adapt to a fast-paced environment.
• Prior experience in a law firm or corporate legal department is a plus.

Location

• This position is remote with approximately 25% travel required.
• At this time, we are not considering applicants based in California for this position.