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Scuttlebutt Services

Legal Assistant

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  • Houston, TX
March 18, 2025 Administrative Assistant

Job Description

Houston, TX - Salary Range 77k- 90k

 

Job Brief

This position is to assist several attorneys. They are responsible for drafting correspondence, pleadings, and all other client or case related materials, enter time entries, court e-filings, pdf scanning of documents, travel arrangements and other clerical tasks as needed in a timely and accurate manner.

 

Responsibilities

  • Perform complex and detailed administrative tasks for assigned attorneys and other attorneys as required, including final production of legal documents and correspondence
  • Edit, format, print and revise all letters, memos, reports, forms, labels and other printed material. Draft pleadings and perform e-filing with various State and Federal Courts
  • Open and close client files and maintain files keeping them organized and current, both in electronic and hard copy format
  • Facilitate meeting deadlines by keeping multiple agendas and provide timely reminders to attorney
  • Enter attorneys’ time for timesheets and billing purposes
  • Proofread all documents produced, checking for appropriate formatting, spelling and grammatical errors, as well as ensuring that all attachments, exhibits and enclosures are intact
  • Perform routine filing and retrieve closed files when requested
  • Handle expense reimbursements
  • Maintenance of schedules and calendars, route incoming calls, mail, and visitors
  • Prepare, edit and format closing documents, signature pages and binders
  • Assist with the opening of new client matters and the gathering of pertinent information to complete task
  • Manage attorneys’ calendars, coordinate meetings, schedule conference rooms, and make travel arrangements as required
  • Assist with billing processes including entering attorney time, reviewing pro formas (initiates transfers), editing and preparing draft/final bills and cover letters for clients

 

Requirements

  • 3-5 years commercial litigation experience preferred
  • Skilled in ECF filing, docket calendaring, and litigation procedures is required
  • Experience with managing federal court cases is a plus
  • Able to thrive in a challenging environment is essential
  • Must be highly proficient Word and Excel and competent in PowerPoint
  • Able to travel for trials, arbitrations, hearings, or any other case related projects
  • Able to work overtime as needed



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