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Our legal receptionists are the gatekeepers of our law firm. They work at the front desk in the law firm lobby, greeting clients and visitors and answering incoming calls. Since the receptionist is often the first person with whom clients and visitors interact, he or she is important to the image of the firm and must be polished, professional and articulate. Friendly, with good communication skills, as well as customer service, is what we are looking for. If you feel this could be you, please apply today!
Job Duties Greeting clients and visitors and answering visitor inquiries- Answering and routing incoming calls on a multi-line telephone system
- Scheduling and routing clients
- Maintaining and scheduling conference rooms
- Maintaining the waiting area, lobby or other public areas
- Ordering supplies
- Scanning, photocopying, faxing and filing documents
- Collecting and routing mail and hand-delivered packages
- Verifying employee identification and issuing visitor passes
May be required to:
Data entry
Word processing
Establishing new case files
Drafting simple correspondence.
Since the legal receptionist is our visitor’s first business contact, a professional appearance and polished demeanor are important. Other personal traits necessary to the job are:
- Respect for confidentiality and discretion
- Attention to detail
- Positive, upbeat attitude
- Patience in dealing with difficult visitors
- Dependability
