Legal Administrative Assistant

Essential Duties and Responsibilities:

• Formatting briefs appendix, pleadings, and correspondences, producing Table of Contents and Table of Authorities and other legal documents. 
• Prepare shells for attorneys in the preparation for all motions, discovery and trial documents.
• Maintain Microsoft Outlook Calendars for attorneys. 
• Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing.
• Filing of legal documents with state and federal courts (e-filing knowledge is a must).
• Update and maintain client files in a timely manner.
• Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detailed oriented.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting via Chrome River.
• Timely and accurate submission of expense reports for attorneys via Chrome River.
• Edit prebills and work with Billing Coordinator to ensure accurate invoicing is sent to clients on monthly/quarterly basis via Aderant Prebill Manager. 
• Coordinate travel arrangements for attorneys. 
• Assist in the timely submission of conflict checks and client intake forms.
• Prepare for trial as needed by assisting paralegals and attorneys.

Candidate Requirements:

• Minimum of a high school diploma required (College degree is preferred, but not required).
• Minimum of three to five years of experience as litigation assistant.
• Notary Public (preferred, but not required).
• Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel), File & Serve, Odyssey, PACER, and iManage; Aderant knowledge is a plus.
• Attendance & Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent.
• Communication: Demonstrate excellent verbal and written communication skills.
• Customer service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
• Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines.
• Teamwork: Contribute to building a positive team spirit and support the success of colleagues. 

Personal Attributes:

• Possesses a strong understanding and abides by the policies and procedures of the firm.
• Ability to work efficiently in a fast-paced environment.
• Highly organized with strong attention to detail. 
• Self-motivated and capable of independent work. 
• Excellent verbal and written communication skills.
• Professional in interactions with a wide variety of individuals. 
• Skilled in prioritizing and managing multiple tasks. 
• Consistently punctual with excellent attendance. 
• Flexible and willing to assist wherever needed. 
• Demonstrates understanding of and adherence to firm policies and procedures. 
• Comfortable working in a high-volume, deadline-driven environment with shifting priorities. 
• Strong problem-solving skills.

Why Should You Apply?

MG+M offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).

MG+M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes diversity as a fundamental value.