Legal Billing Specialist

A mid-size Chicago law firm is seeking a highly organized and detail-driven Legal Billing Specialist to join our team. This full-time position offers a competitive salary, comprehensive benefits, and the opportunity to contribute meaningfully to the firm’s billing operations by supporting accurate invoice preparation, reporting, and e-billing compliance. 

Position Overview: 

The Legal Billing Specialist is responsible for preparing, auditing, and submitting accurate and timely invoices in compliance with client billing guidelines. This position supports the billing team through invoice drafting, e-billing setup and submission, reporting, and ongoing management of invoice edits, rejections, adjustments, and appeals. The ideal candidate is detail-oriented, highly organized, and able to work independently in a fast-paced, deadline-driven environment. 

Primary Responsibilities: 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

1. Provide direct support to the billing team and Billing/Accounting Management. 
2. Set up new clients and matters for billing, including ensuring compliance with client-specific billing guidelines and requirements. 
3. Draft, audit, edit, and distribute pre-bills and invoice drafts for review. 
4. Incorporate edits and revisions provided by bill reviewers in the billing system. 
5. Create invoice summaries and detailed invoice reports as needed. 
6. Organize and process expenses and supporting documentation for invoicing and submission to clients and/or insurance carriers. 
7. Prepare and submit e-billing invoices through client portals in a timely manner, including: 
8. Setting up e-billing matters in client-specific portals (including mapping matters, rate approvals, and timekeeper approvals) 
9. Editing and verifying LEDES billing formats as needed (including client case/claim numbers and required fields) 
10. Monitoring invoice status, verifying compliance and acceptance, and tracking submission outcomes 
11. Providing ongoing updates regarding invoice rejections, adjustments, and appeals 
12. Read, interpret, and apply client billing guidelines and outside counsel requirements to ensure compliance. 
13. Assist with setting up and maintaining budgets for client companies, as applicable. 
14. Update billing and accounting reports based on monthly and quarterly invoicing activity. 
15. Communicate regularly with the Billing Manager and Accounting Manager regarding billing status, rejections, and action items. 

Note: This list is not exhaustive; additional tasks may be assigned as needed to support firm operations. 

Qualifications: 

• Education: Bachelor’s degree (or equivalent experience) in Accounting, Finance, Business, or a related field 
• Experience: 4+ years of law firm billing experience (insurance defense preferred) 
• Experience drafting, auditing, and submitting invoices in compliance with billing guidelines 
• E-billing/LEDES experience and ability to resolve rejections and adjustments 
• Advanced Excel and strong Microsoft Office skills 
• Strong organization, communication, and ability to manage deadlines in a fast-paced environment 
• Ability to work independently while contributing to a collaborative team 

Preferred Qualifications: 

• Prior insurance defense law firm billing experience 
• Prior law firm accounting or accounts receivable experience 
• Experience with e-billing platforms and LEDES invoicing 

Key Competencies: 

The ideal candidate will: 

• Be detail-oriented, highly organized, and accuracy-focused. 
• Excel at multitasking, prioritizing, and managing competing deadlines. 
• Demonstrate strong communication skills and sound time management. 
• Take initiative with a proactive, solutions-oriented mindset. 
• Deliver responsive, high-quality internal and external customer service. 
• Thrive in a fast-paced, collaborative environment. 

Compensation and Benefits Overview: $65,000-$80,000 (DOE)
The pay offered for this role may vary based on factors such as job-related knowledge, skills, and experience. Eligible employees may also receive bonus opportunities and other forms of compensation, contributing to a comprehensive total rewards package. Benefits offerings may differ based on location. 

In addition to monetary compensation, employees are provided with a robust selection of benefits, including: 

• Comprehensive medical insurance plans (PPO, PPO HSA (with an HSA contribution up to $2000), and HMO provided by BCBSIL) 
• Dental insurance plans (PPO and HMO provided by Guardian) 
• Vision insurance plans (PPO provided by EyeMed) 
• Access to a retirement savings plan (We match 100% of the first 3% of salary deferral plus 50% of the next 2% of salary deferral) 
• Paid time off (PTO) 
• Parental leave 
• Commuter benefits 
• Short-term and long-term disability coverage 
• Accidental death coverage 
• Other leave programs 

Eligibility Requirements:
Participation in certain compensation programs and benefits is subject to specific eligibility criteria, which will be communicated during the hiring process. 

Our firm is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Military status, or Veteran status.