Executive Assistant, Legal

Executive Assistant, Legal – Commercial

About Us

Owned by pension funds. Inspired by their members. Our purpose is to invest, protect and grow the long-term retirement savings of working people. We prioritise the interests of like-minded investors worldwide who aim to build a real and lasting impact by focusing on assets that combine excellent long-term risk/reward characteristics with broad economic, environmental and social benefits to the community. Operating globally from offices in Melbourne, Sydney, London, Berlin, Zurich, Amsterdam, New York, Hong Kong, Seoul and Tokyo, IFM manages investments across infrastructure, debt, listed equities and private equity assets. For more information, visit ifminvestors.com.

Business Overview

Finance and Accounting provide business partnership and specialist accounting and financial analysis support to our investors and our internal teams through: Finance Strategy, Business Planning and Budgeting, Workforce Planning, Fund Accounting, Corporate Financial and Management Reporting, Corporate Tax and Regulatory Reporting, Accounts Receivable and Payable, and Procurement.

Corporate Services provides administration support to the business and manage our office facilities – along with reception, office services and client services.

Our Legal & Tax teams work with the business and our investors to provide support on our global products and services, and the markets in which we operate.

The Opportunity

At IFM, you’re not just part of an investment company – but an invested one. We see the work we do as the chance to take sustainable, responsible steps forward for millions of people around the world.

So, we have made sure to create a workplace that’s inclusive, accountable and collaborative. Where you’re given the opportunities to make a meaningful contribution and grow your skills. All while feeling valued and supported for who you are and what you bring to the team.

Along with the chance to make a meaningful, positive difference from day one, we offer a competitive salary and generous leave entitlements. We also believe all roles are genuinely flexible at IFM – so we are happy to talk through what this might look like for you.

The Role

• Provide administrative support to the Head of Commercial (Americas) 
• Provide administrative and project specific support to the Commercial (Legal) team (New York)
• Contribute to the overall effective operation of the company by delivering a consistently high standard of work in a timely manner.

Your Background and Experience

• Considerable relevant experience as an Executive Assistant or administrative support within a corporate environment
• Experience as part of a global team working across different time zones and cultures highly regarded
• Experience supporting a general counsel/legal department highly regarded
• Bachelor degree preferred
• Good market knowledge of financial services and/or fund management is beneficial.
• Understanding of the principles relating to the delivery of administrative services, e.g. confidentiality, protocols, etc.
• Experience coordinating domestic and international travel, including air, hotel, ground, etc.
• Global calendaring and time zone management
• Administrative support and committee secretary function to various organizational committees that is a chaired by and/or attended by Head of Commercial (Americas).
• Contribute to the overall effective operation of the company by delivering a consistently high standard of work in a timely manner
• Understanding of or keen willingness to learn about the executive structure (teams, board compositions, committee structure and compositions) of IFM Investors
• Understanding of or keen willingness to learn about the various clients and related organisations of IFM Investors
• Advanced skills in Microsoft Office Suite (e.g. Outlook, Word, Excel and PowerPoint)
• Knowledge of or ability to learn other software systems including: document management systems (e.g. SharePoint), signing request systems (e.g. Adobe Sign), accounting/invoicing systems (e.g. Approval Plus), and travel software (e.g. Concur)

The anticipated base salary range for this position is listed below. Exact compensation amount may vary and will be determined by several components including but not limited to the individual’s experience, skills and qualifications. Total compensation for this role includes eligibility for a discretionary performance-based bonus.

$120,000 – $147,000

IFM also offers robust benefits offerings which include but is not limited to Comprehensive Medical, Dental and Vision plans (significant employer subsidy), 401(k) program with company match; Flexible Savings Accounts (FSA), Life Insurance, Long-Term Disability (LTD) and Short-Term Disability (STD) Insurance; Employee Assistance Program (EAP), Commuter Benefits and Headspace subscription.

Ready to invest in what matters?

With IFM, that includes your own career. Visit ifminvestors.com/careers to find out more.

IFM Investors is committed to promoting a diverse and inclusive culture where all employees are valued and recognised for their unique qualities, backgrounds, and perspectives. We champion all groups regardless of race, gender, religion, sexual orientation, age, disability, or family status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us if you require any specific support for the interview process at Careers@ifminvestors.com