Deputy District Court Clerk

General Summary:

Under the supervision of the District Court Administrator, performs a variety of complex clerical tasks involved in processing civil, criminal, traffic, and probation cases. Provides information and assistance to law enforcement officers, attorneys, defendants, and court patrons. Substitutes for other court staff and provide general clerical assistance to the judges, District Court Administrator, Magistrates and Probation Officers. Deputy District Court Clerks are required to perform work in one or more of the following areas of the court: civil, criminal, traffic, accounts, probation, or other areas as individually assigned.

 

Essential Functions:

1. Opens, processes, and closes court cases. Enters case information into the court’s data base and files case documents.
2. Performs a variety of clerical functions, including processing of mail, maintaining current files, producing reports and processing other incoming documents.
3. Displays proficiency in processing data in an electronic format and entering data in the court’s software system. Enters, updates, corrects, produces and regularly accesses case information.
4. Works as a member of a team of court clerks, gaining knowledge and familiarity with court procedures to ensure efficient case flow and delinquent actions. Cross-trains and gains familiarity with all job assignments.
5. Receives, receipts and records fees and other monies. Notifies appropriate staff to issue refunds or distributes monies in accordance with court orders.
6. Assigns and monitors various court collection activities including wage assignments and installment payments.
7. Performs a variety of standardized bookkeeping tasks, such as operating a cash drawer, balancing data to receipts, performing reconciliations, maintaining bank accounts, performing account maintenance and preparation of voucher and transmittal documents.
8. Provides information to attorneys, law enforcement officers, defendants, media, court patrons and other interested parties about court policies and procedures.
9. Attends court proceedings to assist judges with court hearing and paperwork.
10. Coordinates, schedules and grants adjournments on various court hearings. Ensures the case files are ready and available for scheduled proceedings. Maintains and prepares the court calendars.
11. Generates correspondence to case parties, court patrons, and other interested parties.
12. Provides record searches, according to state guidelines, for case parties and other interested persons. Assists and directs individuals on the operation of the public viewing terminal.
13. Reviews and applies court rules for complex cases and keeps abreast of the revisions and current language changes to SCAO state-approved forms.
14. Learns and applies case management file standards. Assists with the monitoring of the retention destruction of court records within the guideline limits.
15. Updates files and produces documents for license sanctions to the Secretary of State. Learns and applies the rules, regulations and application of required guidelines.
16. Accesses operators to the state database to assist with active case operations.
17. Works within a Law Enforcement Information Network (LEIN) certified operation. Displays proficiency in the rules and regulations of the network, generating and accessing of criminal histories, arrest warrants, and Secretary of State records.
18. Reviews and prepares data to assist with month-end reporting guidelines.
19. Assists with the training of other department employees and offers assistance with other departments on a temporary basis as needed.
20. Provides accurate and courteous service to the general public.
21. Performs other duties as required.