Legal Assistant

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

What You'll Do:

Ohio Board of Pharmacy

Report In Location: 77 South High Street, 17th Floor Columbus, Ohio 43215

Work hours: 8\:00 a.m. - 5\:00 p.m. 

(IN-PERSON)

Relieves superior of non-routine administrative duties, makes recommendations and assists in developing new procedures and programs. Researches and analyzes materials, information and programs for the Board. Provides technical information and advice to administrators for decision making. Serves as liaison between public, field staff and administrators; transmits decision and directives. Makes recommendations and assists in developing new procedures and programs). Manages and maintains case flow through Legal division (via Matrix Civil) including docketing (with an emphasis on coordination of staff and attorney schedules), preparation of pleadings, tracking of timelines and other statutory requirements mandated by the Chapter 119 Administrative Hearing Process.

Prepares minutes, memos, reports, tables, charts, interviews, pleadings and decisions from written or recorded material of technical, legal, medical, or statistical nature for dissemination outside the work unit. Receives and logs in legal documents; maintains legal files and retrieves information as needed. Maintains destruction records for agency and updates as needed; serves as backup to the Executive Director’s administrative assistant.

Prepares Notices of Opportunity for Hearing, Board Orders, Cease and Desist Orders, Settlement Agreements, reports, tables, charts, pleadings and decisions from written or recorded material of technical, legal, scientific, or statistical nature for dissemination outside the work unit. Prepares official records for submitting to the court when an adjudication order of the Board has been appealed; schedules adjudication hearings; serves as a liaison between the Board and the Assistant Attorney General; receives, researches and replies to all public records requests; processes sealed records requests. Serves as liaison and reports all administrative actions to NABP and NPDB; assists with tracking probation of licensees including reviewing reports and initiates case review when standards are not met; performs secretarial tasks (prepares confidential correspondence &/or reports). Maintains confidential files; maintains calendar &/or makes travel arrangements for supervisor; handles sensitive phone calls and routes to appropriate parties for response.

Performs public records response duties including tracking all requests. Researches and responds to inquiries and complaints at the direction of the Chief Legal Counsel. Furnishes information and explains programs to the public, law enforcement personnel, and court system personnel; works on specials projects and assignments as directed by Chief Legal Counsel. Performs clerical tasks (receives, opens, logs, distributes incoming mail; answers phone & screens calls; greets and directs visitors; maintains inventory of general legal office supplies and orders as needed; maintains files and retrieves information.

Assists the Chief Legal Counsel in the preparation of state and federal court cases, including tracking deadlines, filing motions, and other non-routine administrative duties related to case processing; prepares, schedules and hosts stakeholder meetings as directed by Chief Legal Counsel and other Board functions deemed necessary. 

THE INITIAL PROBATIONARY PERIOD FOR ALL NEWLY HIRED EMPLOYEES WILL BE 365 DAYS.  UNLESS REQUIRED BY LEGISLATION OR UNION CONTRACT, STARTING SALARY WILL BE SET AT STEP 1 OF THE PAY RANGE.

Reasonable Accommodation: 

Please contact the Human Resources Office at hr@pharmacy.ohio.gov so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to interview.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

About Us:

The Ohio Board of Pharmacy shall act efficiently, consistently, and impartially in the public interest to pursue optimal standards of practice through communication, education, legislation, licensing, and enforcement. 

The State of Ohio Board of Pharmacy is the single State agency in Ohio responsible for administering and enforcing laws governing the practice of pharmacy and the legal distribution of drugs. The Board consists of nine members who are appointed by the Governor for terms of four years. Eight of the members are licensed pharmacists who represent, to the extent practicable, each phase of pharmacy practice. One member represents the public. The Board has a staff of 90 employees that is responsible for carrying out the day-to-day operations and responsibilities of the Board.

Application Status: 

You can check the status of your application online by signing into your profile through careers.ohio.gov. The application status is shown to the right of the position title(s) to which you have applied along with the application submission details. Questions pertaining to things other than your application status can be directed to hr@pharmacy.ohio.gov.

Technical Assistance: 

Applicants experiencing technical issues should send an email to careers@ohio.gov.

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.

-Or 12 mos. exp. as Administrative Professional 2,16872.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative Support/Services

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.