Accounts Payable Specialist

Constangy, Brooks, Smith & Prophete LLP seeks a full-time Accounts Payable Specialist to join us in our Atlanta office. The ideal candidate must be detail-oriented, able to prioritize and manage time efficiently, able to multi-task and work with a high degree of accuracy in a fast-paced environment. Strong organizational, written and verbal communication skills are required.

Duties and Responsibilities:

• Audit and review invoices and check requests submitted in Chrome River for completeness, accuracy, and compliance with firm accounting policies.
• Upload the daily auto-generated and manually exported Chrome River import invoice files into the Elite finance system to create AP transaction vouchers.
• Troubleshoot and resolve export file transfer issues and invoice import validation and posting issues.
• Reconcile and manually input reimbursable debit card and check transactions listed on an Excel sheet submitted by each Constangy offices on a weekly basis.
• Manually record ACH and wires initiated via the Truist online portal and account debits.
• Process vendor set-up requests ensuring the accuracy and completeness of check and electronic bank remittance details and 1099 reporting compliance requirements.
• Generate daily payment selection registers for authorization in advance of check printing and ACH file creation.
• Provide backup support to upload invoice ACH payment & Positive Pay file to Truist Bank’s online portal.
• Audit expense reimbursements for proper back up and firm compliance.
• Provide backup support to complete the daily check and ACH reconciliation.
• Enter manual cost disbursements into Elite.
• Perform other duties as required to support accounts payable and accounting

Skills & Qualifications:

• Bachelors degree or higher in Accounting
• High attention to detail
• Excellent communication and interpersonal skills
• Microsoft Office, Excel knowledge a plus
• Excellent organizational, time management and problem-solving skills
• Dedicated to providing superior customer service internal and external
• Ability to communicate effectively with attorneys, staff and vendors
• Maintain confidentiality and acts with professional discretion
• Maintain a calm, courteous and professional demeanor, with a positive attitude
• Ability to multi-task, be responsive and take ownership
• Reliable attendance and dependability

*Benefits:

• Paid Time Off (PTO), paid holidays including Juneteenth 
• Group Medical, Dental, and Vision Insurance; Teladoc coverage for remote medical care
• Group Term Life Insurance
• 401(k) Savings Plan with % Match and a Profit-Sharing Plan
• Short-Term Disability
• Long-Term Disability... and more!

*These benefits are subject to change

Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race, color, religion, national origin, sex (including pregnancy), gender, gender expression or identity, change of sex or transgender status, sexual orientation, age, disability, genetic information, citizenship status, military or veteran status, or any other category protected by applicable federal, state, or local law.

This position is NOT open to submissions from recruiters. Candidates can submit materials directly to our Recruiting Manager, Nicholas Golden at ngolden@constangy.com 

Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); gender; gender expression or identity; change of sex or transgender status; sexual orientation; age; disability; genetic information, citizenship status; military or veteran status; or any other category protected by applicable federal, state, or local law.