Procurement Analyst

Division/Unit: Procurement and Contract Management Unit

Position Title: Procurement Analyst 

Civil Service Title: Community Associate

Salary Range: $67,679 - $71,288

Job Description

The New York County District Attorney's Office has an opening for a Procurement Analyst in its Procurement and Contract Management Unit. In this position, the Procurement Analyst is responsible for the acquisition of goods and services to meet the Office’s needs while adhering to applicable government law, directives, and internal policies. 

Responsibilities include but are not limited to:

• Formulating, developing, and preparing all documentation applicable to bids and solicitations, contract, and purchase order actions.
• Managing the procurement process from inception to completion including bid and contract formation, preparing, and processing all procurement documents.
• Reviewing and ensuring all contract and purchase order requisitions for compliance with Procurement Policy Board Rules, internal policies and procedures, and applicable directives.
• Processing invoices including but not limited to: obtaining complete and accurate invoices, verifying prices are in compliance with contract and or purchase order terms, logging information in internal database, and coordinating with other units for complete invoice approvals and processing.
• Conferring with and advising project managers to ensure contract compliance and conformance to applicable law and underlying contract and/or purchase order requisitions.
• Attending and serving as contract and subcontract representative at program and project meetings, as required.
• Organizing and processing workflow for effective and efficient compliance and timely management of associated tasks.
• Creating and maintaining reports for invoices, expenditures, and inventory.
• Undertaking additional tasks as required by the Unit.

In addition to the Minimum Qualification Requirements, all candidates must possess the following:

• Level 1 – High School Diploma and three (3) years of buying experience in public or private enterprises required.
• Level 2 – High School Diploma and four (4) years of buying experience in public or private enterprises required.

Preferred Requirements/Skills:

• Bachelor’s degree preferred.
• Knowledge of New York City's Procurement Policy Board Rules, local laws, and policies impacting procurements.
• Experience with the New York City’s Financial Management System (FMS).
• Experience working with government procurement.
• Experience negotiating contracts with suppliers and/or subcontractors.
• Excellent written and verbal communication, organizational, and interpersonal skills.
• Must be able to perform under pressure in a fast-paced environment; able to multi-task and meet deadlines.
• Must be extremely detail-oriented (with strong concern for data accuracy), self-motivated, highly organized, resourceful, and reliable.
• Proficient in Microsoft Word and Excel.
• Ability to update and edit existing databases.
• Ability to follow directions and apply proper policies, procedures, and guidelines.

How to Apply:

• Apply with a Cover Letter and Resume. 

Hours/Shift:

• Staff work 35 hour per week. Telework available two days per week.

Additional Information:

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
• Authorization to work in the United States is required for this position.

Minimum Qual Requirements:

1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to "1" above.

Public Service Loan Forgiveness:

• As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement:

• City Residency is not required for this position.

The New York County District Attorney’s Office is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.