Legal Support Assistant I/II - CN

The list of eligible candidates may be used to fill current and future vacancies. The level that this position is filled is at the discretion of the Department

The County of Riverside's Office of County Counsel has an opportunity for a Legal Support Assistant I/II -CN to support attorneys in the Child Welfare division in Indio, CA. The successful candidate will be responsible for performing a diverse range of specialized clerical tasks using legal terminology and procedures. This role involves supporting the legal staff within the Office of County Counsel. 

Legal Support Assistant I - CN

Under general supervision, performs a wide variety of specialized and responsible clerical work involving the continual use of legal terminology and procedures; assists in processing and tracking a variety of legal documents, records and correspondence; performs the required specialized legal clerical work in support of legal staff within the Office of County Counsel; and performs other related duties as required.

The Legal Support Assistant I - CN (Confidential Non-Exempt) is the entry level class in the Legal Support Assistant series and provides clerical support to attorneys and/or other County staff within the Office of County Counsel. Incumbents are assigned to either perform a moderate range of specialized legal clerical work or, in a training capacity, learn to perform a wide variety of specialized legal clerical work characteristic of the Legal Support Assistant II - CN class. The Legal Support Assistant I - CN is distinguished from the Legal Support Assistant II - CN by the latter's ability to understand and apply a more extensive range of legal procedures related to the processing of legal documents. Incumbents may be expected to promote to the journey level class of Legal Support Assistant II - CN after acquiring the necessary experience and training and demonstrating satisfactory job performance.

Legal Support Assistant II - CN

Under general supervision, the Legal Support Assistant II performs a wide variety of specialized and responsible clerical work involving the continual use of legal terminology and procedures; assists in processing and tracking a wide variety of legal documents, records and correspondence; performs responsible and difficult specialized legal clerical work in support of two to three attorneys within the Office of County Counsel; and performs other related duties as required.

The Legal Support Assistant II - CN (Confidential Non-Exempt) is the journey level class in the Legal Support Assistant series and provides clerical support to attorneys and other County staff within the Office of County Counsel. The Legal Support Assistant II is distinguished from the Legal Support Assistant I by the former's ability to understand and apply a more extensive and complex range of legal procedures, including the preparation, completion and tracking of legal documents required by the attorneys' case building process.

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Employees in a Confidential designated class are defined by Section 3.B. of the Employee Relations Resolution, as "any employee who may be privy to the decision-making process of County management affecting employee relations" and are only authorized for use within the departments of Executive Office, Clerk of the Board, County Counsel, and Human Resources.

• Serve as secretarial and clerical support to attorneys and other County staff within the Office of County Counsel; schedule appointments, screen callers, and initiate reply to routine correspondence.

• Provide the more responsible and authoritative information to law enforcement officers, attorneys, officers of the court, other staff, agencies, or the general public; train lower-level staff; interpret legal, procedural or department requisites from the record to the public, law enforcement agencies and/or attorneys; contact by phone, automated system or in person, judges, attorneys, court clerks, witnesses, medical representatives, and other County departments or government agencies in order to obtain or confirm information for case files or to arrange medical appointments, depositions or hearings; prepare case files and maintain case status records including the posting of court actions and court dates to calendars.

• Maintain files of correspondence and legal documents, including a cross-reference index file; file legal papers with the proper courts; enter record of hearings in calendar; record pleas, trials, convictions, acquittals, sentences, judgments, orders, and other dispositions of cases.

• Type from drafts, rough notes, verbal instructions, or taped dictation a variety of correspondence and legal documents, including interviews, opinions, proceedings, ordinances, contracts, agreements, orders, motions, points and authorities, complaints, warrants, subpoenas, commitments, indictments, decisions, investigation requests, extraditions, affidavits, briefs, jury instructions, dismissal sheets, reports, appeals, writs, petitions for hearings, and other civil and criminal legal documents; may receive payments, issue receipts, turn in money, and file fee receipts with the court.

• Prepare and process materials involving the use of complex source material and a thorough familiarity with the policies, procedures, legal terminology, and various applicable laws in order to obtain the necessary data; compare dictated legal references with actual reference materials to ensure that citations are accurate.

• Compile a variety of reports locating sources of information and determining proper format for finished reports; convert general information into proper legal form; compose legal papers and complete legal documents for which general forms are available.

Legal Support Assistant I - CN ($43,560.82 - $69,804.97 Annually):

Education: Graduation from high school or possession of a Certificate of Proficiency issued by the California State Board of Education, or attainment of a satisfactory score on a G.E.D. test.

Experience: One year of clerical experience. (Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences, business education, or a closely related field or completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field may be substituted for the clerical experience.)

Legal Support Assistant II - CN ($48,695.92 - $80,429.46 Annually): 

Education: Graduation from high school or possession of a Certificate of Proficiency issued by the California State Board of Education, or attainment of a satisfactory score on a G.E.D. test.

Experience:

OPTION I: Two years of clerical experience, including one year in specialized legal services preparing and processing a variety of legal documents in a legal environment. (Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field may be substituted for the non-specialized clerical experience.)

OPTION II: One year as a Legal Support Assistant I with the County of Riverside.

Requirements for All Levels:

All candidates will be required to take a typing test prior to being considered.

Skill to type 40 words per minute is required.

Experience with Microsoft Outlook and Word is required.

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APPLICATION INFORMATION

Veteran's Preference 
The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. The Veterans Preference Policy, C-3 is available here:  https://rivcocob.org/board-policies 

Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability 

Proof of Education 
If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).

Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.

Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment).  A pre-employment physical examination and background check may be required.

Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies. 

Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com. 

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