Collections Assistant

Job Summary & Objectives

The Collections Assistant is responsible for assisting Collections Coordinators with Collection inquiries, invoice copies, supporting reports and related administrative duties, under general supervision. 

Essential Job Duties & Responsibilities

• Assist with monitoring various incoming email correspondence for timely replies

• Assist Collection Coordinators with information gathering, running reports and maintaining matter comments

• Assist with maintaining data accuracy within the 3E collections module

• Research ebilling statuses, rejections and short pays and collaborate across teams to work towards resolution

• Respond to internal inquiries in a timely manner

• Support Collection Coordinators with preparation of material for follow-up

• Observe confidentiality of client and Firm matters

• Provide administrative support as needed, such as providing client invoice copies and pulling invoice information

• Assist with special projects as needed

• Perform other duties as assigned

Education

• High School diploma or GED equivalent required

Preferred

• Bachelor’s degree from four-year college or university, preferred, or equivalent combination of education and experience

Skills and Experience

• Ability to effectively present information verbally and in writing

• Basic math skills: add, subtract, multiply, and divide

• Ability to utilize computerized accounting and payables software programs, such as CMS and MS Excel

• Proficiency in MS Office Suite

• Ability to work effectively independently at times with minimal supervision in a fast-paced environment

• Must be able to work collaboratively in a team environment

• Strong attention to detail

• Strong customer service skills

• Demonstrated analytical and problem-solving skills

• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment

• Ability to adapt to all work situations to achieve desired results

• Ability to use discretion with sensitive and confidential information

• Flexibility to work additional hours as needed

Preferred

• 1 to 2 years of collections, accounting or accounts receivable experience in a law firm environment

• Minimum 1 year of experience with either 3E or Elite Enterprise, Ebillinghub or other related applications.

Salary Information

Simpson Thacher will not sponsor applicants for work visas for this position.

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.