Executive Assistant

If selected for this position, you will serve as the Executive Assistant to the United States Attorney for the District of Oregon. You will join a well-respected team that is responsible for providing administrative and analytical support to senior management for the United States Attorney's Office (USAO), District of Oregon.

Typical work assignments will include:

• Coordinates office operations and administrative activities for the district.
• Provides comprehensive administrative support to senior management by coordinating daily operations, managing executive calendars, prioritizing appointments, and resolving scheduling conflicts.
• Reviews and analyzes a wide range of incoming and outgoing executive level correspondence and makes determinations as to its appropriate disposition according to the district, EOUSA, and DOJ procedures and guidelines.
• Ensures thorough research and coordination with others inside and outside of the office and fully briefs executive staff members on meetings and attendees prior to events.
• Composes and prepares correspondence using correct format, spelling, and grammar. Types a variety of material in final form from rough drafts, notes, or verbal instructions.
• Tracks assignments, suspense dates, and action items to ensure timely completion.
• Arrange travel for the USA and FAUSA, as needed. Secures accommodations and maintains contact while the USA and FAUSA are in a travel status and informs of important developments.
• Serve as a liaison with internal and external offices and coordinates with staff and works closely with Division Chiefs, EOUSA staff, and DOJ staff in scheduling and coordinating visits, meetings, and itineraries.
• Screens telephone calls and visitors' requests to speak with the USA and FAUSA. With supervisory assistance determines which matters to handle personally and which to refer to other management officials.
• Handles special assignments that are of a highly sensitive nature.
• Provides administrative support for cross-functional workgroups, task forces, or committees by coordinating logistics and maintaining project documentation.

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one year probationary period.
• Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
• You must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position.

GS-07: To be eligible at the GS-7 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a combination of Education and Experience.

Specialized Experience: One full year of specialized experience equivalent to the GS-5 level. Examples of specialized experience include drafting and preparing routine correspondence; tracking tasks; assisting with scheduling meetings and appointments; communicating effectively; using a variety of office automation hardware and software.

Education: One full year of graduate level education that must demonstrate the knowledge, skills, and abilities necessary to do the work. Education at the graduate level must have be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.

Superior Academic Achievement: Possess a Bachelor's Degree AND possess at least one of the following criteria: class standing in the upper third of the graduating class; an overall GPA of 3.0 OR at least a 3.0 based on courses completed during the final two years of my curriculum; a GPA of at least 3.5 based on the average of required courses completed in my major field OR based on the average of required courses completed during the final two years of my curriculum; OR election to membership in a national scholastic honor society.

Combining Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 1 full year.

GS-9:To be eligible at the GS-9 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a combination of Education and Experience.

Specialized Experience: One full year of specialized experience equivalent to the GS-7 level. Specialized experience is defined as experience coordinating and communicating with various personnel; researching information related to project assignments; composing a variety of written material; reviewing a variety of correspondence created by others ensuring clarity, spelling, punctuation and grammatical accuracy; and coordinating and planning events. Knowledge of computer applications to monitor, extract, and analyze data and obtain printouts and reports.

Education: One of the following types of education in a related field (e.g., Business Public Administration) a Master's or equivalent graduate degree (such as an LL.B. or J.D.); OR 2 years of progressively higher level graduate education leading to such a degree. Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.

Combining Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 1 full year.

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.