Legal Support Specialist

WHAT LJA HAS TO OFFER

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services.

WHAT MAKES LJA DIFFERENT

At LJA, our employee-owners take pride in their work and their workplace. We’re guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

• Employee-owned. Client-focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in-house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact

POSITION OVERVIEW: As a Legal Support Specialist at LJA Business Solutions, you will work as both a paralegal in support of a wide variety of legal tasks and provide administrative support to a team of highly collaborative attorneys.  This is a fast-paced role in support of the executive team that requires strong prioritization skills and the ability to manage multiple projects simultaneously with keen attention to detail.

A TYPICAL DAY MIGHT INCLUDE:

• Provide administrative support to legal staff, including scheduling, filing, scanning, copying, travel arrangements, mailing, and document preparation
• Draft, proofread, and edit legal and business correspondence
• Assist with litigation and claims management, including intake and tracking, insurer notifications, coordination with defense counsel, legal hold issuance, case file organization, facilitation of payment to legal vendors, and document collection
• Assist with contract review and preparation of routine legal agreements under attorney supervision
• Conduct legal research on regulatory compliance, industry standards, and business law topics to support attorney decision-making
• Assist in gathering, organizing, and conducting an initial review of documents for subpoenas, discovery requests, and regulatory inquiries
• Support due diligence efforts for business transactions through document collection, organization, and tracking
• Prepare agendas, take meeting minutes, and follow up on action items for legal department meetings
• Maintain and update legal forms, templates, and standard operating procedures
• Process and track invoices, expense reports, and budget-related documentation for the legal department
• Maintain corporate governance records, including meeting minutes and state filings
• Maintain organized insurance policy records, including verifying coverage details and obtaining necessary documentation
• Monitor and track key legal deadlines and department projects
• Provide support on special projects and other legal initiatives as needed

REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:

• Bachelor’s or Associate’s degree (may be substituted with commensurate work experience)

REQUIRED QUALIFICATIONS:

• 3+ years’ work experience in a legal administrative, paralegal, legal secretary, or similar support role
• Knowledge of common business software
• Excellent proofreading, grammar, and editing skills
• Strong written and verbal communication skills
• Must be dependable and possess sense of urgency
• Able to work collaboratively and effectively in a team environment
• Strong organizational and time management skills
• Professional demeanor with a customer service orientation

IDEALLY, YOU SHOULD ALSO HAVE:

• Paralegal certificate preferred, but not required

LEVEL UP WITH LJA

At LJA, we’re 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. With almost 100 locations and 3,000+ employee-owners (and growing), we’re building something big! We want you to be part of it. Your future grows here.

• Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
• Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
• Family Support: Paid maternity and parental leave to help you focus on what matters most.
• Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
• Referral Bonuses: Know great talent? Get rewarded for helping us grow.
• Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
• Professional Development: Memberships to industry organizations to keep you connected and growing.
• Career Growth: Great internal mobility opportunities to advance your career.
• Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.

To Executive Search Firms & Staffing Agencies: LJA Engineering, Inc. and its subsidiaries do not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered LJA's property. This includes resumes submitted directly to hiring managers without contacting LJA's Human Resources Talent Department.