Facilities & Office Manager

Witherite Law Group (WLG) is a personal injury law firm specializing in motor vehicle accidents. Our vision is to improve the life of each person we serve. Whether it is for our employees, our clients, or our community, WLG puts people first, provides unmatched expertise, and displays integrity in every situation.  

Our attorneys and staff are committed to helping injured clients get the care and service they deserve. We take care of the complex legal work so that our clients can focus on recovery and getting their lives back. We are determined to help our clients get the settlement they deserve, and we will be by our client’s side every step of the way.  

This firm is a Top 100 Places to Work recipient and a National Top Workplace honoree. We are proud of these achievements and honored to be among this prestigious list of companies. Our culture is special. But you can’t just take our word for it...apply today and join the WLG family.  

Position Summary: 
The Facilities & Offices Manager is responsible for the safe and appropriate management of the Witherite Law Group. This role has supervisory responsibility and is primarily tasked with overseeing the maintenance of the firm’s reception, mail, office furniture, fixtures, equipment and supplies. The Facilities & Offices Manager assists with purchases, vendor contracts, and provides leadership in coordinating resources to maximize successful operations.

Key Responsibilities: 
•    Maintains the operations of the facilities and offices in multiple cities, including: 
o    Security maintenance- badging and office key management
o    Supply ordering and restocking
o    All Mail services - external, intraoffice and interoffice mail processing
o    Ring Central/Max Agent/Nice InContact Analyzation and Reporting 
o    Building and facilities requests
o    Office and furniture moves
o    Office furniture purchases
o    Building and tenant relationships, including parking, gym, and building access
o    Security ingress/egress and security cameras
o    Archiving and Shredding Services
o    Copier and printer contract management 
o    Vehicle Fleet Maintenance (8-10 vehicles) 
o    Emergency preparedness
o    Maintenance of First Aid Cabinets and AED machines
o    Janitorial quality assurance
o    Vendor management
o    Asset management with WASP
•    Ensures all policies and procedures are enforced by Office Services staff
•    Posts all EEOC, Federal Labor Laws, Firearm codes
•    Conducts Performance Evaluations for Office Services Staff
•    Manages the firm’s Emergency Preparedness Program and responds to all firm emergencies to ensure employees and visitors are safe and prepared for emergency situations

•    Manages vendor relationships and collaborates with firm leadership on requests for proposals, contract negotiations and fulfillment of existing relationships
•    Actively seeks cost-saving opportunities for the firm
•    Performs other duties as required

Work Experience Requirements:
•    Excellent organizational skills with outstanding attention to detail
•    Exceptional time management, multi-tasking, and critical thinking skills
•    Proven leadership skills in both team and individual environments
•    Ability to manage multiple projects concurrently 
•    Ability to maintain a high degree of discretion
•    Proficient in Microsoft Office (Word, Outlook, Excel) and Needles (preferred)
•    Excellent verbal and written communication skills on the phone, in person, and email
•    Occasional travel required

Education Requirements:
•    Bachelor’s degree-Project Management Professional (PMP), a plus. 

Physical Requirements:  
•    Office environment with normal business hours necessary to satisfactorily perform job functions. 
•    Occasional walking around the office to access filing cabinets, meeting rooms, office machinery, etc.
•    May occasionally move supplies weighing up to 20 pounds for various presentation and event needs.

Benefits and Perks

• Medical, dental, vision
• Company paid Life and AD&D Insurance
• Company Paid STD (with no waiting period) and LTD Insurance
• Option to purchase additional Life and AD&D Insurance
• Voluntary Critical Illness, Accident, and Hospital Indemnity Coverage
• 401(k) with company contributions
• Paid Time Off
• 10 Company Holidays
• Tuition Reimbursement

Please note that this job description is intended to outline the primary duties of the role and is not intended to be an exhaustive list. The job description is subject to change with or without prior notice, and that a reasonable accommodation may be requested to perform the essential functions of the job. 

WLG and its affiliated companies provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

WLG and its affiliated companies participate in E-Verify. For additional information please review the E-Verify Participation Poster and Right to Work Poster from the Department of Homeland Security.