The Deputy Clerk for Administrative Services is an executive-level management position that reports directly to the Clerk of the Court, assisting the Clerk in supervision and management of the Tax Court's operations including facilities, finance, human resources, inventory, procurement and records. The position has regular interaction with judges, high-level officials of other organizations, members of the bar and the public. See How to Apply for instructions on applying for this position.
Duties
Manage the day-to-day administrative operations of the Court and exercise direct supervision of the administrative services staff. This includes regularly providing performance requirements and tracking progress. Review and certify the adequacy and accuracy of job descriptions, develop performance standards, and evaluate performance. Implement and manage an effective Administrative Services program, including resource planning, to ensure uniform and consistent compliance with the laws, regulations, professional standards, and policies applicable to the operations of the Court. Collaborate with the Clerk and senior management to establish and maintain necessary service levels and security protocols to ensure that standards and stakeholder requirements are met. Oversee and administer any inter-agency agreements and or contracts related to financial management, human resources, facilities, and other offices of the Court (e.g. an inter-agency agreement and or contract related to financial management and procurement between the Court and the Department of Treasury's Administrative Resource Center). Coordinate and consult with Judges, the Clerk, and senior staff regarding policy development, major operational initiatives, actions accomplished, milestones to be achieved, and significant problems or issues related to the above. Establish operating guidelines and procedures to implement approved policies. Regularly assess procedures and practices to identify possible weaknesses or risks and make decisions and recommendations for program adjustments. Carry out special assignments that may arise from new or proposed legislation, changes in Court requirements, emergencies, or other matters affecting the administrative functions of the Court. When necessary, provide coverage for essential functions after-hours and during periods of emergency and continuity of operations. Perform other duties within the Clerk of the Court's Office as assigned and act for the Clerk of the Court in the Clerk's absence or by direction.
Salary
Qualifications
SPECIAL RATING FACTORS: - Exceptional leadership, team building, and management skills, with a proven record of organizational and problem-solving skills; sound ethics and judgment; and a professional demeanor. A demonstrated ability to exercise a substantial degree of initiative and independent judgment. - Demonstrated understanding of finance, facilities, human resources, and procurement functions and general policies, with a preference for prior federal experience. - Excellent interpersonal skills including verbal, written, and presentation skills, and a proven track record of serving as a trusted adviser. Prior experience in or leading professional improvement efforts. - Demonstrated ability to develop and execute a strategic plan that ensures the right people are in the right roles, and that employees are highly engaged and satisfied. - Demonstrated ability to consistently exercise sound ethics and judgment, maintain court confidentiality and security requirements, and comply with the Code of Conduct for U.S. Tax Court Employees.
Education
EDUCATION AND EXPERIENCE: - A bachelor's or master's degree in accounting, finance, human resources or other relevant discipline is required. - Superior academic achievement indicated by graduation with honors (cum laude, magna cum laude, summa cum laude, or with honors, with high honors, or with highest honors, as appropriate to the school), election to a national scholastic honor society recognized by the Association of College Honor Societies (see https://www.achshonor.org/certified-societies-directory-#/ for a list of qualifying societies), is preferred but not required - A graduate degree such as a Master of Public Administration or a Master of Business Administration with a concentration in finance or similar is preferred but not required. - A Juris Doctorate (J.D.) and active membership in a State Bar or the District of Columbia Bar is preferred but not required. - Completion of the Certified Court Executive certification program operated by the National Center for State Courts, admission to the Institute for Court Management Followship program, and completion of the Government Financial Manager certification or other relevant professional certification is preferred. - Six years of progressively responsible experience that provided an understanding of management practices and court administrative processes, including substantial experience advising senior-level management and key stakeholders is required. Experience in federal or state court operations is preferred but not required. - Experience in applying federal procurement provisions and federal appropriation laws is preferred but not required. - Supervisory experience in the federal government or the private sector is preferred but not required.
Required Documents
1. A letter of interest addressed to Clerk of the Court; 2. A resume highlighting relevant knowledge and experience; 3. Unofficial transcripts for all degrees cited to meet the education requirement; 4. Evidence of superior academic achievement as described above, if cited to meet the education requirement; 5. A certificate of good standing from a State Bar or the District of Columbia Bar showing that you are active and in good standing, if a J.D. is cited to meet the education requirement; 6. Contact information for 3 professional references; 7. A brief narrative that addresses your: (a) management style or philosophy, vision, and values; (b) relevant strengths and demonstrated experience as they relate to the duties and responsibilities of this position; and (c) personal experiences building effective working relationships and developing teams; and 8. Your most-recent Notification of Personnel Action, SF-50, if you are or have been a Federal government employee.
How to Apply
Your adherence to these How to Apply instructions will be taken into consideration when selecting candidates for interviewing. 1. All application materials must be combined in Adobe Acrobat PDF format in a single file, with the required documents in the order outlined above, with a blank or separator page between each category of document. Do not use the portfolio tool to create attachments within the file. 2. The application PDF file must be attached to an email with the subject line: "Application for Deputy Clerk Position, 25-04 -(your last name)" 3. The email should contain a cover letter in the body of the email. (This may be the same as the letter of interest required above.) 4. Emails must be addressed to director-ohr@ustaxcourt.gov. 5. Do not submit reference material in excess of the supplemental written statement. The supplemental written statement must be specific to the duties of the Deputy Clerk position and should not be work product produced in other jobs. 6. Do not submit information about protected personal characteristics, photos, social security numbers, classified information or other matters not required by this announcement.
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