Legal Administrative Assistant

At Polsinelli, What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli, PC has a position available for an experienced full-time Legal Administrative Assistant (Legal Secretary) in their Birmingham office. This position will support our Technology, Data Privacy, and Cybersecurity Practice Group. The ideal candidate will have a strong background in legal administrative support, particularly in areas involving data privacy regulations (e.g., GDPR, CCPA, HIPAA), technology transactions, and compliance matters. This position will require the candidate to be in the office five days a week, with no hybrid option available. Additionally, Big Law preferred.

 

Key Responsibilities:

• Provide high-level administrative support to attorneys in the Data Privacy and Technology group.
• Manage and organize sensitive client documents, including privacy policies, data processing agreements, and regulatory filings.
• Assist with the preparation and formatting of legal documents, memoranda, and presentations.
• Coordinate meetings, travel arrangements, and calendar management for attorneys.
• Maintain confidentiality and handle sensitive information with discretion.
• Track deadlines for regulatory compliance and litigation matters.
• Liaise with clients, vendors, and internal departments regarding privacy-related documentation and inquiries.
• Support billing and time entry processes, ensuring accuracy and timeliness.

Qualifications:

• Minimum of 5 years of legal administrative experience, preferably in a Big Law or corporate legal environment.
• Familiarity with data privacy laws and regulations (GDPR, CCPA, HIPAA, etc.).
• Proficiency in Microsoft Office Suite and legal document management systems (e.g., iManage).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Discretion and professionalism in handling confidential information.

Preferred Skills:

• Experience supporting attorneys in technology law, cybersecurity, or privacy compliance.
• Knowledge of legal billing software
• Paralegal certification or relevant coursework in data privacy or technology law is a plus.

This is a great opportunity to work in a positive collaborative environment where employees are valued and work is challenging. Qualified candidates must possess strong initiative, demonstrating an ability to resolve issues/problems independently, have strong organizational skills, be able to work independently as well as in a team setting and have the ability to manage multiple projects/tasks at a time.  Other essential requirements for this position include the ability to communicate in a professional manner to develop rapport with clients; maintain strong working relationships; exhibit meticulous attention to detail; handle confidential and sensitive information; and possess strong proofreading and typing skills.  Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) is required.

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Polsinelli PC is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.