CORRECTIONS SPECIALIST ASSISTANT - HEARINGS

Corrections Specialist Assistant - Hearings

Coyote Ridge Corrections Center (CRCC)

The Department of Corrections is seeking highly motivated and qualified individuals to fill multiple permanent full time Corrections Specialist Assistant (CSA) positions at Coyote Ridge Corrections Center.

COYOTE RIDGE CORRECTIONS CENTER (CRCC) is located on a 60-acre site about 40 miles north of the Tri-Cities. CRCC is comprised of two-complexes. The Medium Security Complex (MSC) is a 2,048 bed facility that houses Incarcerated Individuals (I/I) with Medium and MI3 Custody. MSC consists of 4 Hybrid units and 4 Medium units. The Minimum Security Unit (MSU) is a 480 bed facility that houses assisted living and MI2 Custody I/I. MSU consists of 2 units. This is a work/program orientated facility that offers many educational, vocational, and self-help programs and Class II and Class III Correctional Industries work programs.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all Incarcerated Individuals can learn to make choices that contribute to a safer society.

*NOTE: This job posting may be used to fill future vacancies.

*** Incomplete Applications will not be considered.

Duties

The Hearings department helps to improve public safety by guiding the incarcerated population to adhere to State, DOC, and Facility rules. This helps the incarcerated population to adjust to and adhere to standard social rules, helping to prevent recidivation and future incarceration. Those under DOC jurisdiction who act in a way that endangers the prison population, staff, or the public are subject to proportionate disincentives. This position manages a legally defensible hearings process that supports safety to the prison population and the community through appropriate consequences for violations.

The duties of this position include but are not limited to:

• Independently manage hearing packets from receipt of the infraction, up to the time of the hearing.
• Review and monitor the needs of each hearing packet ensuring that appropriate witness statements and continuances are obtained and that the Disciplinary Hearing Officer is advised of any delays.
• Retrieve infractions from depositories daily.
• Immediately enter the information in the tracker.
• Ensure appropriate reviewer signatures have been obtained.
• Enter the infraction into the electronic record.
• Build the hearing packet for service to the accused.
• Assign the hearing to an appropriate Disciplinary Hearing Officer.
• Independently review for incarcerated individual receipt of service and post-service requests.
• Independently determine whether to obtain witness statements.
• Independently monitor and file continuances for due/overdue hearings.
• Obtain Superintendent extensions for past timeframe continuances.
• Review the Hearings Packet ensuring all necessary documentation is prepared.
• Schedule hearings and create callouts.
• Transfer hearing packets to appropriate Disciplinary Hearing Officer for hearings.
• Transfer hearing packets to appropriate Disciplinary Hearing Officer when incarcerated individual changes in housing take place or the incarcerated individual is transferred to a different facility.
• Monitor/follow up on assigned hearings to ensure timeframes are met.
• Independently manage hearing packets from hearing completion until filing.
• Receive the hearing packet from the assigned Disciplinary Hearing Officer after the hearing.
• Review the packet for any updated information added by the DHO and ensure that all appropriate information is attached - to include: witness statements, continuances, emails, notes, etc.
• Enter hearing notes from the minutes and findings, accurately recording the information in the electronic record.
• Update the hearing outcome information int he local tracker.
• Create the Serious Infraction Report and route to the Superintendent/Designee for final review.
• Monitor/follow up on assigned reviews to make sure timeframes are met.
• Receive and process appeals, from receipt to filing.
• Enter Good Conduct Time Restorations.
• Receive and enter all appeals in the electronic record and local tracker.
• Review for timeliness and correspond with the offender as necessary.
• Prepare appeal packets with all necessary documentation.
• Assign the appeal to the appropriate appellate with electronic notification and route the appeal packet to them for completion.
• Receive and enter appeal responses in the electronic record and local tracker.
• Distribute a copy of the appeal outcome to the incarcerated individual in a timely manner.
• Send an order to records to pull and return overturned infractions for appropriate action.
• Scan upheld appeals to the electronic retention.
• Maintain a copy for the local retention.
• Route upheld appeals to records to be retained in the central file.
• Enter all Good Conduct Time Restorations into the Electronic Record.
• Forward all Good Conduct Time Restorations to Records for retention in the central file.
• Redact reports in accordance with policy requirements.
• Scan and appropriately code all documents for retention in the electronic file.
• Route the completed/reviewed hearing packet to Records for hard filing.
• Maintain appropriate copies for local office hard filing.
• Regularly run reports on outstanding general/serious hearings and address deficiencies.
• Monitor the Serious Sanction log to ensure service and make notification on deficiencies.
• Provide statistical reports (violence reduction, violations status, others as requested).
• Run requested reports.
• Respond to public disclosure requests.
• Respond to and document requests from DOC Headquarters.
• Assist Corrections Specialist with periodic reviews/reports of CRCC Offender Disciplinary Office.
• Inventory, order, and track evidence, safety equipment, and office supplies.
• Fulfill other requests from supervisor and executive prison staff.

Salary

• $4,213 - $5,611/month

Qualifications

Requirements:

• High school diploma OR Equivalent.
• Minimum of two years clerical experience.
• Working knowledge of Microsoft Office Suite.
• Working knowledge of computer systems and data entry programs.
• Able to take and pass the Disciplinary Hearing Officer Training.

Desired Qualifications:

• Knowledgeable with Washington Administrative Code (WAC), the Revised Code of Washington (RCWs), and policies relating to prison discipline.
• 2 years experiences working with or around incarcerated individuals.
• Four years of experience in a correctional field office or institution, two years which must be at the senior clerical level or higher.

OR

• A Bachelor's Degree.

Incomplete application packages may disqualify you from the process.

Other Information

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position.
• Please include a minimum of three (3) professional references and an up-to-date resume with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  **Please note: Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation fromwww.wes.organdwww.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States co nsistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visitwww.uscis.gov.

Telework Details

This position may be allocated for telework. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out theDepartment of Retirement Systems' web site.

For questions about this recruitment, or to request reasonable accommodation in the application process, please emailDOCCRCCHRLocal@doc1.wa.gov, or call us at 509-543-5800. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

Benefits

More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 07-21-2025