Medical Malpractice Scheduler

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm and we are seeking a Medical Malpractice Administrator to join our Orlando office. The Medical Malpractice Scheduler will play a vital role in managing the logistics of medical malpractice cases, including scheduling witnesses, coordinating testimonies. The Medical Malpractice Scheduler will need to be highly organized, detail-oriented, and have excellent communication and people skills. Candidates must have substantive familiarity with defense litigation and have the capacity to work both independently and collaboratively in a fast-paced, high-volume environment. Those in this role will need well-developed Microsoft Office skills, the ability to solve problems, and communicate well with all levels of the FMG team.

 

The following set of success factors describe the characteristics of those who are successful in our Firm:

 

• Helpful, Congenial, Personable, Positive

• Unpretentious, Approachable, Respectful, Team Oriented

• Accountable, Takes Ownership, Corrects Mistakes

• Organized, Timely, Confidential, Responsive (within 24 hours)

 

Essential Job Functions

• Schedules depositions and other meetings with clients, witnesses, experts, opposing counsel, court reporters and others
• Maintain accurate case calendars, documentation and correspondence for multiple concurrent cases
• Liaise with attorneys, paralegals and legal assistants to ensure smooth case progression.
• Research availability and credentials of potential experts and compile scheduling recommendations
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision and exceptional attention to detail
• Regularly reviews files and proactively works to move cases forward
• Ensures all functions are performed in accordance with applicable client guidelines
• Maintain positive relationships with firm attorneys, co-counsel, clients, and vendors
• Proficient in software programs such as Microsoft Word, PowerPoint, Excel, Westlaw and Kofax PDF editor
• Additional duties and special projects as assigned

 

Education, Experience and Skills

• Bachelor’s degree preferred or equivalent experience required
• 3-5 years defense litigation experience
• Medical malpractice litigation experience required
• Familiarity with performing research tasks using web-based legal research services
• Proficiency in case management software and an electronic file setting, comfortable with a paperless system
• Knowledge of HIPPA and related confidentiality protocols
• iManage experience a plus
• Must successfully pass a background/drug screen

 

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.