Public Fiduciary Legal Secretary - Bisbee

(Illustrative Only)Answers and directs incoming calls; prepares drafts of legal correspondence; performs basic research of legal issues, primarily in probate law; prepares pleadings for new cases to include --but not limited to-- probates, guardianships and conservatorships and calendars all necessary deadlines; prepares and files pleadings, motions, orders, and other legal documents for existing cases; acts as liaison with the court, other departments and outside agencies on legal matters; tracks, manages and prioritizes numerous and varied deadlines for the Public Fiduciary and assigned attorney; responsible for handling creditors and final distributions in probate cases; maintains a tickler system for the filing of accountings and inventories; participates as team member during estate inventories as needed; prepares agenda and takes notes for case review meetings; assists with budgetary expense tracking; orders office supplies.

High School Diploma or equivalent; three (3) years of experience as a legal secretary; must possess and maintain a valid Arizona Driver’s License and the ability to be covered by county insurance.

An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.  

PREFERENCE: Preference may be given to applicants who are bilingual in English and Spanish, in speaking, reading and writing.

Considerable knowledge of:

• probate law including adult guardianship, conservatorship and decedent estates; 
• drafting correspondence and legal documents;
• legal terminology and forms;
• state, civil, and criminal law, judicial procedures and methods of legal research;
• modern office practices, procedures, and equipment;
• business English, spelling, punctuation, and grammatical usage.

• the rules of evidence;
• terminology in guardianship, conservatorship and probate cases.

• the use of word/data processing equipment;
• providing accurate summaries and producing accurate documents;
• using general mathematical principles;
• analyzing potential liability and exercising good judgment performing tasks assigned;
• carrying out instructions furnished orally or in written forms;
• communicate effectively, both verbally and in writing:
• analyzing and interpreting legal documents;
• interpreting statutory and regulatory requirements;
• organizing and managing case files. 

• achieve results and analyze information to produce sensible solutions;
• perform accounting functions for the calculation of statement of fees;
• plan work and work independently;
• establish and maintain an effective working relationship with employees, other agencies and the public.
• prepare and maintain accurate records;
• formulate concise queries;
• obtain certificate to serve as department Notary;
• read, write and speak English.