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Job Description
Position Available:
Administrative Assistant
Advocates for Basic Legal Equality, Inc. (ABLE) is a regional non-profit law firm. Our mission is to pursue justice and equity, facilitate access to opportunities for people with low incomes through passionate legal representation, and provide steadfast advocacy for systemic reform. ABLE is affiliated with Legal Aid of Western Ohio (LAWO), also a regional non-profit law firm that provides legal assistance.
Advocates for Basic Legal Equality, Inc. (ABLE) is seeking a Part Time Administrative Assistant.
Primary Duties and Responsibilities
General Administrative Support
- Perform Administrative and clerical tasks, including scanning, copying, data entry, file organization, and digital document management.
- Maintain electronic records and shared internal folders in alignment with ABLE’s document retention policies.
- Prepare and format internal correspondence, spreadsheets and basic reports with attention to accuracy and proofreading.
- Support internal scheduling and share calendars; coordinate meetings, workgroups, and internal events.
- Provide administrative support for special projects and organizational initiatives as assigned.
- Serve as backup receptionist as needed, including answering and routing incoming calls, greeting and assisting applicants, clients, and visitors.
- Maintain confidentiality and handle sensitive information in accordance with ABLE policies.
Collaboration & Organizational Culture
- Work cooperatively and effectively with colleagues across the ABLE network.
- Demonstrate dependability, trustworthiness, and a commitment to ABLE’s Standards of Excellence.
- Participate in staff meetings and required internal training.
Experience and Qualifications
- Administrative or office support experience or equivalent combination of training and experience.
- Proficiency with Microsoft Office and comfort with databases and shared electronic files.
- Ability to produce letters for mailings and understand the basics of mail merge and personalized letters.
- Strong organizational and time-management skills with the ability to manage multiple tasks and meet deadlines.
- Strong written and verbal communication skills.
- Ability to exercise sound judgement, maintain confidentiality, and work with sensitive information.
Preferred Experience
- Experience in nonprofit, social services, public service, or mission-driven environment.
- Bilingual skills preferred but not required.
Essential Job Functions
- Work in a standard office environment at a desk or workstation using typical office equipment.
- Frequent sitting, typing, and use of hands/wrists/fingers.
- Occasional standing, walking (several blocks), bending, reaching, and lifting up to 15 pounds.
- Ability to focus on detailed work with accuracy and attention to proofreading.
Other Requirements
- Valid driver’s license and ability to travel between ABLE locations.
Compensation, Benefits and Work Location
ABLE is committed to providing an equitable work environment, including a commitment to pay equity. The hourly rate for this position starts at $22.25. This position will be based out of the Dayton office.
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the incumbent for this job. ABLE can revise or eliminate requirements and responsibilities of this position at any time to reflect the firm’s needs and objectives. ABLE will notify affected employees of any changes and the effective date of such change.
ABLE is an Equal Opportunity Employer. We strive to create an environment welcoming to all individuals. Applicants requiring accommodation for the interview/application process should contact the recruitment coordinator at hrteam@ablelaw.org.
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