Litigation Docketing Paralegal

General Purpose:

The Litigation Docketing Paralegal specializes in managing and maintaining legal deadlines and litigation docketing support for the firm.  This position requires an in-depth understanding of federal, state, and local rules as well as practices and procedures for multiple states, districts, and practice areas.  This role is responsible for monitoring assigned shared intake mailboxes and related docket requests and docketing same in a timely manner according to firm guidelines and procedures.  The position does not have a billable hour’s expectancy.

Essential Duties/Responsibilities:

1. Independently dockets for designated assigned group(s), which may consist of specific offices, practice groups, and/or jurisdictions.
2. Thoroughly reviews filed documents and written docketing requests to ensure all deadlines are identified and docketed.
3. Researches statutory, agency, court, and individual judges’ rules and practices and applies them appropriately.
4. Verifies accuracy of docketed items and deadlines generated by the docketing software.
5. Communicates regularly with case teams to gather additional information necessary to accurately maintain case docketing.
6. Generates and distributes docket reports for case teams.
7. Responds professionally and promptly to all questions and requests from case teams regarding calculation of deadlines, court and agency rules and procedures, and firm docketing guidelines.
8. Maintains a working knowledge of updates and developments in the rules and procedures within the designated docketing assigned group.
9. Assists with team review and training by providing feedback and updates as needed.
10. Responsible for leading multiple high-complexity projects assigned by the Docketing Manager.
11. Maintains and helps enforce Litigation Docketing Team protocols.
12. Assists the Docketing Manager with other duties as needed, including advanced reporting, complex docketing procedures, and assigning work to other team members.
13. Performs additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives.

Competencies:

• Communication – Understands the importance of and demonstrates verbal, written, and non-verbal communications.
• Customer/Client Experience – Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.
• Job Knowledge & Technical Skill – Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.
• Team Player – Works within team and cross-functionally to meet required results.

Supervisory Duties:

This position has no direct supervisory responsibilities but will serve as a coach and mentor for other positions in the department.  They may assist the supervisor/manager with scheduling, coordinating tasks, and managing workflows, ensuring smooth team operations without direct managerial duties.

Job Qualifications (Education, Experience and Certification):

1. Paralegal Certificate or undergraduate degree required.
2. Minimum of five (5) years of litigation-specific docketing experience required.
3. Experience utilizing Court Alert, CompuLaw, or similar docketing software required.
4. In-depth knowledge and understanding of the litigation process, court rules and procedures.
5. Strong, demonstrable knowledge with the federal and state court systems, as well as arbitration, mediation, and administrative government agencies.
6. Proven aptitude to learn new software applications.
7. Familiarity with PACER and other electronic case filing systems.
8. Ability to consistently deliver superior docketing services by completing docketing requests efficiently, accurately, and timely.
9. Strong critical thinking skills to process complex orders and analyze effects on other case deadlines.
10. Excellent organizational, time management, and prioritization skills.
11. Ability to work collaboratively within a team and to adapt to changing business demands.
12. Professional integrity required and ability to maintain confidentiality and build trust with case teams.

Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.  May require occasional travel.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Professional office atmosphere.  Sedentary work that primarily involves sitting or standing for prolonged periods.  Position may require occasional off-hour meetings and events. 

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note:  This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job.  However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Holland & Hart offers of employment take into consideration a candidate’s education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. Colorado Salary Range - $35.58 - $59.30 per hour. A discretionary bonus may be available based upon performance.

The application window is anticipated to close on or after Friday, July 18, 2025. 

Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees.  Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD.  Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances, as well as a 401(k)-retirement plan with a company match.  In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP.  Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.

Salary

• $35.58 - $59.30/hour