Office Services Assistant

SUMMARY

Reporting to the Office Coordinator, this position is responsible for all services within the office including faxing, photocopying, mail and messenger services as well as front desk reception in the Columbus office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Greets guests and visitors and answers the main switchboard for the office.
• Sorts and logs incoming courier packages for delivery.
• Verifies and processes the courier and outside messenger company's invoices.
• Expedites all types of incoming and outgoing mail and packages.
• Records certified, registered, express, insured and negotiable mail.
• Assists with maintaining supplies for the office and coordinating with the vendor.
• Prepares overnight mail to other offices.
• Records personal and client charges for outgoing mail, faxes, photocopying and phones.
• May assist with accounts receivable and accounts payable.
• Regular attendance and timeliness are required, as well as physical presence at the office.
• Acts in accordance with the Firm's policies and procedures.

SECONDARY DUTIES AND RESPONSIBILITIES

• Assists the secretaries with back up filing and clerical duties.

SUPERVISORY RESPONSIBILITIES

• This job has no supervisory responsibilities.

QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Demonstrated ability to handle multiple job requests simultaneously.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); or one to three months' related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to multitask. Ability to write routine reports and correspondence. Ability to communicate effectively with firm personnel.

MATHEMATICAL SKILLS

Ability to calculate figures and apply concepts of basic algebra and business math.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to remain in a stationary position. The employee is occasionally required to move about inside the office in order to access file cabinets and other office equipment; must occasionally move objects weighing up to 10 pounds. The employee is occasionally required to communicate and exchange information with internal colleagues and external vendors. The employee must be able to continually operate basic office equipment such as a computer, printer, copy machine, and fax machine. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

We offer excellent benefits, competitive compensation, and the opportunity to work in a professional, collaborative work environment.

Squire Patton Boggs is an Equal Opportunity. All qualified applicants will receive consideration for employment without regard to race, color, age, religion or creed, sex, national origin, citizenship status, sexual orientation, gender identity, disability, veteran status, or any other condition protected by applicable law. This non-discrimination policy applies to all aspects of employment.

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