Administrator, Legal & Claims

Begin your future now and join the nearly 10,000 associates working daily to make a difference in the lives of at-risk populations. Headquartered in Centerville, Utah, Management and Training Corporation (MTC) provides thousands of individuals with life-changing opportunities through our management of Job Corps Centers and Correctional Facilities. Apply today and find out why MTC is a true Leader in Social Impact. This is an in-office position at our Headquarters in Centerville, UT.

MTC Corporate Benefits:

• Collaborative In-Office Environment
• Medical, Dental, Vision, and Life Insurance 
• AD&D and Short-term Disability 
• 401(k) Retirement Plan
• Paid Vacation and Sick time
• Paid Holidays 
• Professional Development Assistance 
• Career Advancement Opportunities 
• Employee Assistance Program

Position Summary:

Reports to the Vice President, Legal & General Counsel, supporting the legal and risk management department. Performs a wide variety of administrative and claims management functions that require extreme discretion, professional judgment, initiative, self-motivation, and accuracy in compliance with company policies and management directives. 

Essential Functions:

• Prepare and revise teaming agreements, subcontracts, nondisclosure agreements, and other contract related documents.
• Perform basic legal research and draft routine legal documents for review and use by department attorneys and other department staff.
• Draft corporate resolutions and other similar documents.
• Prepare trademark registration applications; register, track and maintain all company trademark registrations.
• Create, generate, and analyze reports from the internal litigation system.
• Create and coordinate special reports for internal and/or external use and distribution.
• Initiate and facilitate department communications with facilities, clients, outside law firms, etc.
• Respond to internal and external requests for information, including preparing responses, determining what is required, and assisting in gathering necessary documentation from corporate and site locations.
• Create, update, and maintain organizational documents, including articles of incorporation or dissolution, bylaws, stock certificates, merger agreements, etc.
• Oversee the preparation and filing of paperwork required by regulatory bodies and assist with corporate compliance programs.
• Manage contracts with corporate registered agents and receive and track service of process.
• Maintain internal litigation system by entering new claims and lawsuits and tracking pleadings, discovery, email, and trial dates, etc.
• Prepare and implement litigation holds, recommending updates to policies and procedures as needed.
• Assess whether litigation notifications are required per client contract requirements and submit as necessary.
• Identify, collect, and analyze relevant documentation and other evidence for pending claims.
• Prepare case files including organizing relevant case documents for attorney review and case or project preparation.
• Provide administrative support to legal and risk management department; answer and direct phone calls, sort and distribute mail, prepare and review correspondence, organize and maintain department files, maintain department contact lists, submit vendor invoices for payment, etc.
• Maintain department calendar and monitor deadlines.
• Coordinate department meetings, conferences, and other activities.
• Manage the department’s P-Card for supplies and submit monthly summary reports to finance.
• Proof-read documents, prepare exhibits, and e-file documents.
• Contribute to our company Culture of Caring by maintaining positive and respectful relationships with employees, customers, vendors, program recipients and our community.
• It is expected that the incumbent shall perform other duties as assigned within his/her capabilities as determined by management.

Required Skills:

• Familiarity with law, legal procedures and protocols, and court systems.
• Satisfactory knowledge of day-to-day operations of a legal department.
• Computer literacy.
• Working knowledge of case management and legal hold software.
• Proficiency using virtual data rooms to upload and organize documents.
• Proficiency in Microsoft Office 365 (Word, Excel, Teams, SharePoint, Power Point, etc.), Adobe Sign, Oracle, Workforce, litigation, litigation hold, electronic discovery, and other corporate and departmental systems.
• Excellent written and verbal communication skills.
• Superb attention to detail and organizational skills.
• Resourceful research and analytical skills.
• Ability to manage and prioritize multiple projects and tasks.
• Ability to follow directions as given, understand the purpose of an assignment, and implement problem solving abilities as needed.

Education and Experience Requirements:

• 5-7 years’ experience as a legal assistant, paralegal and/or claims administrator required. 
• College degree or paralegal certificate preferred. 
• Unless waived by management, a valid driver's license in the state of employment with an acceptable driving record is required.

Management & Training Corporation (MTC) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, disabled status, veteran status, genetic information, national origin, or any other category protected by federal law. MTC participates in E-Verify. We strive to provide reasonable accommodation for qualified individuals with disabilities, including disabled veterans, in our job application and hiring process. If you are interested in employment opportunities with Management & Training Corporation and need assistance, please contact our staffing department through customersupport@mtctrains.com or 801-693-2888.