FITSM Project Manager

Under the general direction of the Firearms Information Technology System Modernization (FITSM) Career Executive Assignment, the Information Technology Manager (ITM) II will be responsible for the management and delivery of the Department of Justice (DOJ) FITSM Project through the California Department of Technology Project Approval Lifecycle (PAL) Stage 2 to 4 and through implementation of the project.

The ITM II will serve as the Project Manager (PM) and is responsible for ensuring that the necessary project management and planning methodologies and practices are in place for the successful completion and development of all PAL deliverables and artifacts. This includes implementation of the approved project solution in accordance with state IT and security policies (State Administrative Manual, Statewide Information Management Manual, State Contract Manual) and industry standards (Project Management Body of Knowledge, Business Analysis Body of Knowledge, Institute of Electrical and Electronics Engineering, National Institute of Standards and Technology, etc.).

The PM will be responsible for the overall FITSM Project, resource, workload, and budget management. Examples of primary functions include:

• Overseeing all project and development lifecycle phases that include the PAL and subsequent FITSM Project development and implementation phase.
• Ensuring the project produces quality products and delivers a solution with features and functions that satisfy the DOJ’s business needs, and adds value to the organization’s overall mission.

• Managing and overseeing engagements, escalations, responses, and decision making processes that involve Governance Team members and Key Stakeholders that consist of internal and external members (CJIS and BOF Division Chiefs, CDT Oversight, IV&V, DOF IT Consulting Unit, Steering Committee, LAO, Legislature, OLA, etc.).

• The planning, outreach, procurement, and implementation activities required for the re-engineering of thirty four (34) Business Processes and replacement of seventeen (17) firearms systems that impact thousands of internal and external users (Firearms Manufacturers, Dealers, LEAs for 58 counties, etc.).

The PM will be responsible for directing, managing, providing guidance, and overseeing the FITSM Project teams on all project activities and responsibilities comprised of:

• A Business Team, which consists of Business Manager(s), Business Leads, Consultant Business Analysts and Subject Matter Experts (SMEs) from the Division of Law Enforcement, Bureau of Firearms, the Bureau of Criminal Information and Analysis, the Justice Data & Investigative Services Bureau.
• A Technical Team, which consists of a Technical Manager (ITS III), a Technical Architect (ITS III), Technical Consultants, Technical SMEs, a Data Scientist and Data Team, QA/Testing Manager (ITS Sup II), QA/Testing Lead and Analyst, and Implementation Team.
• A Project Management Team, which consists of a Procurement Manager ITS II (Solution Procurement), Cost and Resource Manager ITS I, Contract Manager ITS I (Ancillary Procurement), a Scope and Requirements Manager (ITS II), PM Consultant, Organizational Change Management (OCM) consultants and OCM Team, a Training Coordinator (classification TBD) and Training Team.

Please let us know how you heard about our position by taking this brief survey:

https://www.surveymonkey.com/r/P7X675V

You will find additional information about the job in the Duty Statement.

Salary

• $11,056 - $13,439/month

Qualifications

Minimum Requirements
You will find the Minimum Requirements in the Class Specification.

• INFORMATION TECHNOLOGY MANAGER II

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Proven experience as a Project Manager or similar leadership role on medium to large-scale projects
• Expert knowledge of project management methodologies (e.g., Agile, Waterfall, Scrum, Lean)
• Experience with Project Management Body of Knowledge (PMBOK) and California Project Management Framework (CA-PMF)
• Experience working through the California Department of Technology Project Approval Lifecycle (PAL) and within the constraints of the State of California Budget Approval cycle
• Demonstrated success in managing enterprise-wide modernization projects (3+ years), that have required reporting to oversight agencies
• Exceptional interpersonal skills and ability to build strong partnerships with internal and external stakeholders, both within and across organizations
• Experience facilitating collaboration and problem-solving across diverse stakeholder groups with potentially conflicting priorities
• Strong written, oral, and interpersonal communication skills, with the ability to present ideas effectively in both business and user-friendly language, including translating technical concepts into plain language
• Experience writing for and presenting to executives
• Strong analytical, problem-solving, and prioritization skills, with a focus on delivering results in high-pressure environments
• Highly self-motivated and directed, with the ability to drive projects and resolve issues independently and manage tasks to completion
• Demonstrated commitment to customer service
• Ability to conduct research into project and portfolio management issues and products as required
• Team-oriented and skilled in working within a collaborative environment

Other Information

Additional Documents

• Job Application Package Checklist
• Duty Statement

Department Information

This position is located in the California Justice Information Services Division, Firearms Information Technology Systems Modernization (FITSM) Bureau, FITSM Section.

Please disregard the SROA/Surplus language below as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.

For more information about the department, please visit the Attorney General’s website at www.oag.ca.gov.

Please note that all new to state employees will be given the minimum salary of the classification. For current state employees and/or those with reinstatement rights, your salary will be determined in accordance with the applicable laws, rules, and regulations.

Special Requirements

A fingerprint check is required.

Clearly indicate JC – 477660 in the “Examination(s) or Job Title(s) For Which You Are Applying” section of your State Application.

If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required prior to appointment.

Applying electronically is highly encouraged.

A background check is required (if applicable).

This is a 3 month limited term position, but may be extended to 12 to 24 months and/or may become a permanent position based upon operational needs.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 6/3/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How to Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice
Mail in-CJIS Divisions
Attn: Alyssa Davis JC-477660
PO Box 160608
Sacramento, CA 95816-0608

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Justice
Drop off- CJIS Divisions
Alyssa Davis JC-477660
4949 Broadway
Sacramento, CA 95820
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - A Statement of Qualifications (SOQ) is required and must be submitted along with your State application. The SOQ is a discussion of how an applicant's education and experience meets the evaluation criteria and qualifies them for the position. Please see Statement of Qualifications section below to complete the requirements.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Working Conditions

This position is designated for telework under Government Code section 14200 for eligible applicants residing in California and may require reporting to headquarters or field offices and facilities to fulfill operational needs. All telework schedules are subject to change and may be reevaluated at any time. Telework does not change the terms and conditions of employment, the essential functions of job duties, or required compliance with the Department of Justice policies.

This position is eligible for telework, and will be required to report to the office as needed/required. The successful candidate must reside in California upon appointment.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:
Alyssa Davis
(916) 212-2020
Alyssa.Davis@doj.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Benefits

Benefit information can be found on the CalHR website and the CalPERS website.