Transactional Legal Secretary

SSL Law Firm LLP, a reputable real estate law firm with offices in San Francisco and San Rafael, is seeking a detail-oriented and experienced Transactional Secretary to join our dynamic team and provide essential administrative support to our attorneys. This role requires exceptional attention to detail, strong editing and proofreading skills, and the ability to manage multiple attorney requests. The ideal candidate will have extensive experience in document preparation, revision, and coordination with a positive attitude and a commitment to delivering high-quality work in a fast-paced environment.

Key Responsibilities:

· Draft, edit, revise, and redline purchase agreements, sale contracts, lease agreements, and related real estate documents

· Review and proofread all transactional documents for accuracy and completeness

· Maintain organized transaction files and document version control

· Maintain confidentiality and exercise discretion in handling sensitive information

· Provide general administrative support, including answering phone calls, managing emails, and handling office correspondence

· Maintain client files and ensure confidentiality of sensitive information

Required Qualifications for Success:

• 4 years minimum of secretarial experience

• Proven experience as a secretary or in a similar administrative role, preferably in a law firm

• Proficient in using legal software (NetDocuments, Draftable and ProLaw) preferred

• Strong knowledge of Microsoft Office (Word, Excel, and Outlook), and Adobe

• Exceptional organizational and time management abilities, with the ability to prioritize tasks effectively

• Exceptional attention to detail and accuracy in work

• Extensive experience with document editing, revising, and redlining

• Excellent written and verbal communication skills

• Ability to work independently and as part of a team in a fast-paced environment

• Ability to manage multiple transactions simultaneously

What We Offer:

• Competitive salary commensurate with experience

• Comprehensive benefits package for full-time employees, including health, dental, and vision insurance, a 401(k) with profit sharing, and paid time off

• A collaborative, supportive and professional environment with opportunities for growth and long-term advancement

SSL Law Firm LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

If this opportunity feels like the right fit for you, please submit your resume to recruiting@ssllawfirm.com for immediate consideration. We look forward to hearing from you!