Court Clerk - Court Operations - Accounts Receivable

Department:  Court Operations
County or State Funded: County
Exempt or Non-Exempt: Non-Exempt
Pay Grade:  C104
Hourly Range:  $15.81 -$23.71 hourly

Basic Function and Responsibility:

The court clerk position is advanced work using an electronic filing system in a court within the Missouri State Court System. 

• Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision.

• Work requires frequent interaction with the public providing exceptional customer service.

• Work may also involve financial record keeping within an automated case management system, providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction.

Appointing Authority and Supervision Received: 

The chief financial officer is the appointing authority.  The court clerk receives direct supervision from a senior court clerk, principal court clerk, unit supervisor, court manager, chief court operations manager, judge or appointing authority.

Supervision Exercised:

None.

Characteristic and Assigned Duties: 

(The following duties are representative of the position and do not include all duties which may be performed.)

• Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control.

• Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules and procedures.

• Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports.

• Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors and judges).

• Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing.

• Serves in the courtroom, swears in litigants and witnesses, operates electronic sound recording equipment, makes docket entries to reflect case progress, and performs other courtroom-related duties.

• Prepares juror lists and performs related work involving summonses, appearances, and payments of jurors using an automated jury management system.

• Contacts attorneys and other court personnel to resolve technical discrepancies with court filings.

• Assist with on-the-job training for new staff.

• Enters orders, court dates, pleadings and other court matters.

• Creates and processes copies of official legal documents.

• Interacts with the public in a timely and courteous manner.

• Performs other duties as required.

Knowledge, Skills, and Abilities:

• Basic knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.

• Basic knowledge of organization operations, functions and scope of authority of the court.

• Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.

• Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.

• Ability to maintain a variety of complex records and prepare reports from an automated system.

• Ability to establish and maintain effective working relationships with internal and external stakeholders.

• Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties.

• Ability to work with a minimum of supervision and follow oral and written instructions.

• Requires strong time management and organization skills with the ability to be detail oriented.

Minimum Qualifications:

(Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained):

Associate’s Degree in a related field or at least 60 semester hours from an institution of higher learning and one year of varied administrative experience performing a wide range of technical office duties.

Necessary Special Requirement: 

None

Approved Forms:  N/A

EMPLOYEES MAY BE EXPOSED TO: Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence.

EQUAL OPPORTUNITY EMPLOYER